Wood is recruiting for a Project Site Secretary to join its Projects team focusing on engineering, procurement and construction of complex plants in the Chemical, Petrochemical and Energy industries. The position will be based in Ploiesti-Client site, 12 months contract -AD INTERIM through an agency.
Remarkable people, trusted by clients to design and advance the world.
Wood is recruiting for a Project Site Secretary to join its Projects team focusing on engineering, procurement and construction of complex plants in the Chemical, Petrochemical and Energy industries. The position will be based in Ploiesti-Client Site, 12 months contract (renewable).
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You will be working for a major international client in the energy market and material market, and you will be part of a team results focused that will provide technical solutions.
The Role
You will perform full clerical, administrative and general site duties.
What we can offer
- Meaningful and interesting projects delivered to leaders of industry across chemical, petrochemical, oil&gas and emerging energy sectors
- Flexible working arrangements that balance client, team and individual needs offering hybrid working where relevant
- Commitment to Diversity and Inclusion; we are an organization actively committed to diversity and inclusion across our business
- Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
- Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com
Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
Responsibilities:
The key objectives for this role are to:
- Manage field secretarial activities
- Organize secretarial services ensuring correspondence is distributed, referenced and filed correctly
- Give assistance to the team as for as clerical work is concerned
- Provide site administration services to support the field office in execution of the contract
- Issue requisitions of office furniture, equipment and supplies, according to the needs, control their distribution and be responsible for the maintenance of the furniture and equipment
- Supervise the time recording of site personnel, including production of lateness and absentee reports
- If required, ensure and manage the safekeeping of the site cash float, and the disbursement of petty cash for minor site expenditure and expenses. Any disbursement requires prior authorization in accordance with Company and site procedures
- Ensure that accounting functions are carried out according to the required procedures
- Receive, register and file of all drawings and engineering data
- Distribute documents within the construction management team and to subcontractors
- Assist in the preparation of field progress reports from a document availability point of view
- Maintain up to date files of procedures, standards, specifications, drawings, requisitions, vendor prints and other technical documentation and maintains up to date control records
- Obtain documents from the client archives where required and ensures proper distribution
Qualifications:
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.
Expected:
- Previous experience of at least 2 years in a supporting role
- Strong organization skills and attention to detail
- Ability to manage a large variety of duties and prioritize urgencies
- Proactive and positive attitude
- Work closely with the team to achieve results
- Flexible and costumer focused
- Proficient with Microsoft Office and wider IT software
- Professional verbal and written communication skills
- Fluent in Romanian and English
- Eligible to work in Romania
