Contracts Specialist

Role Summary:

• To ensure Contracts section activities are performed in compliance with Company Business principles and Group’s HSSE policies.
  
• To develop and implement strategies for procurement of equipment and services ensuring appropriate processes and systems are in place to ensure success.
  
• Undertake procurement activities required by the strategy to deliver the requirement safely and timely.
  
• Develop a robust plan to ensure effective post award order management and close out of Purchase Orders/Contracts.
  
• Conduct Negotiations.
  
• Participating actively in internal networks and establishes external relationships with cross-industry peers to maintain knowledge and understanding of the business environment.
  
• Effective Management of change management.
  
• Effectively manage audits.
  
• To ensure C&P (Contracting & procurement related to Capital Equipment, materials and various services requirements) activities are performed in compliance with Company Business principles and Group’s HSSE policies.
  
• To develop and implement contracting strategies for Project & Operations related Contracts, ensuring appropriate processes and systems are in place to ensure success.
  
• Undertake contracting activities required by the contract strategy to deliver the Project/Operational requirement safely and timely.
  
• Develop a robust Contract management plan to ensure effective post award contract management and close out of contracts.
  
• Compile and manage ITT/ITB packages for all forms of contracts.
  
• Negotiate contracting packages of contracts.
  

Key Accountabilities:

• Handling complete procurement cycle for purchase orders and contracts:
  
• Selection of suppliers, preparation of tender/orders with supporting documentation
  
• Evaluation of bids (compliance to specification, quality, price, service support, availability, reliability, reputation, history etc) with support from the user.
  
• Elaboration and presentation recommendation to management for approval.
  
• Expediting delivery, handle Irregularities, facilitate payment etc.
  
• Co-ordination with logistics provider to ensure smooth movement of the goods from supplier’s warehouse to the company’s site
  
• Establishing long terms supply chain programs (frame agreements / blanket orders)
  
• Interacting with vendors and end user departments to coordinate, facilitate, and resolve routine day to day procurement issues.
  
• Working on a time-bound schedule to meet the various user’s annual plant shutdown material requirements under pressure in an efficient and timely manner.
  
• Reviewing current source and continually pursue new qualified sources of goods and services through market intelligence.
  
• Researching and evaluating continuously existing suppliers to convert single -source / brand to multisource/brand.
  
• Evaluating regularly suppliers’ performance to identify areas requiring improvement.
  
• Handling Irregularities and Insurance Claims and complete in a time bound schedule.
  
• Participating in studies towards the simplification of work procedures, continual improvement, and formulation of section’s targets, indicators & action plans.
  
• Staying alert of changing market conditions and adopt best practices as appropriate.
  
• Ensuring compliance with Safety, Health and Environment Management System thus allowing for safe, efficient operations.
  
• While delivering the responsibilities, the jobholder shall exhibit exemplary HSSE behavior and shall ensure that his team members also adopt and exhibit exemplary HSSE behaviors.
  
• Formulate and implement robust Contracting strategies to optimize value for the business.
  
• Co-ordinate with the Project department/Operations department to align C&P activities with the schedule, obtain the Scope of Work, draft tender documents etc.
  
• To interface with all the stakeholders for compilation of tender documents.
  
• Ensure that safety aspect with particular attention to contractor HSSE, as well as QA/QC, environmental and community relations aspects are included in the contractual requirements.
  
• Ensure that pre-qualification and tendering activities are carried out in an effective and timely manner in line with the procedures laid down & C&P standards and Procedures.
  
• To carry out all the tendering related activities.
  
• Carryout effective due diligence of the Tenderers to ensure selection of Contractor of high quality.
  
• Follow up with Tenderers to obtain their acknowledgements, address clarifications /extensions, issue tender bulletins/addendums, drafting of bid evaluation criteria, receive bids, arrange for bid openings, address contractual /commercial exceptions taken by bidders.
  
• Co-ordinate for peer review and approval of the Tender documents
  
• Review and finalize contracting documents for the project in co-operation with Legal department.
  
• Co-ordinate for peer review and approval of the draft contract document.
  

• Bachelor’s in engineering from accredited University. 10-15 years of relevant experience in Procurement, Material / Supply Management function within and oil/gas or petrochemical industry and three (3) of experience in Company’s.
  
• Professional Certification in Material /Supply Management and Business Administration will be an advantage.
  
• Knowledge of the latest purchasing policies, procedures & practice prevailing in the market.
  
• Able to work independently within the company established procedure / guidelines supporting users in the fulfilment of requirement without compromising in quality.
  
• Engage with stakeholders for category management along with Centre of Excellence (COE) Team and prepare strategy including tendering and procurement strategy for strategic sourcing and contract management.
  

General Requirements:

• Experience on lining up long term supply contract / rate agreements and good knowledge of Inco-terms, Insurance, contractual terms & conditions with international / multi-national exposure. Experience on lining up EPC Contracts / Lump sum Contracts / Lease & rental contracts/ long term contracts / rate agreements and good knowledge of Inco-terms, Insurance, contractual terms & conditions (preferably FIDIC) with international / multi-national exposure.
  
• Skills in negotiating, problem solving, analytical approach, strategic sourcing.
  
• In-depth knowledge of the products to be procured and its specification to suggest alternatives.
  
• Aware & experienced in International Commercial / Contractual and Logistics, Insurance terms/conditions & terminologies.
  
• Team player, goal oriented, flexible, self-motivated, cost conscious energetic, positive attitude; achievement drive and good interpersonal relationship to solve problems in very efficient manner.
  
• Organizational skills that demonstrate the ability to resolve conflicting priorities.
  
• Demonstrated ability to work in a fast-paced environment that expects the highest level of customer service and ethical business behavior.
  
• Ability to understand and interact with diverse groups and operations.
  
• Understanding of key business objectives and work processes.
  
• Effective communication skills in English, both oral and written.
  
• Familiar in working with S4 Hana and SAP Ariba and should be well versed with MS office programs, like MS word, MS Excel, PowerPoint etc.
  
• Maintain confidentiality and secrecy of all company related information and data.