HR & Admin Executive (AI & Automation Enabled) - Q-Solutions Technology Services

The HR & Admin Executive will support the organization's Human Resources and Administrative operations through a structured, data-driven, and technology-enabled approach. The role focuses on executing HR processes, maintaining compliance, and improving operational efficiency using HRIS, automation tools, and AI-enabled systems.

The position requires an individual who can manage HR documentation, employee lifecycle processes, office administration, and operational reporting while leveraging digital tools such as HR dashboards, automation platforms, and data tracking systems.

Key Responsibilities:

HR Operations & Employee Lifecycle

• Support recruitment processes including job postings, candidate screening, interview coordination, and onboarding documentation.

  
  
  

• Maintain employee records, HRIS data, and digital personnel files.

  
  
  

• Prepare HR documents including employment contracts, confirmation letters, warning notices, and policy documents.

  
  
  

• Monitor employee probation, confirmations, and contract renewals.

  
  
  

• Maintain confidentiality of employee information and HR records.

  
  
  

Attendance, Leave & Time Management

• Monitor employee attendance, leave records, and timesheets through HR systems.

  
  
  

• Generate attendance reports and highlight irregularities or compliance issues.

  
  
  

• Coordinate with department heads to ensure proper workforce scheduling and availability tracking.

  
  
  

Performance Management Support

• Assist in maintaining employee performance records and monthly KPI tracking.

  
  
  

• Support implementation of structured performance management systems such as KPI and OKR tracking.

  
  
  

• Generate HR performance reports and dashboards to support management decision-making.

  
  
  

HR Data & Reporting

• Maintain HR databases and prepare periodic reports including:

  
  
  

• Attendance analytics

  
  
  

• Recruitment progress

  
  
  

• Employee turnover data

  
  
  

• Performance tracking summaries

  
  
  

• Assist in developing HR dashboards using tools such as Microsoft Excel, Google Sheets, or HR analytics platforms.

  
  
  

Administration & Office Operations

• Manage day-to-day administrative operations of the office.

  
  
  

• Coordinate procurement of office supplies and maintain inventory records.

  
  
  

• Liaise with vendors, service providers, and facility management teams.

  
  
  

• Support office events, meetings, and internal coordination activities.

  
  
  

HR Automation & Digital Tools

• Utilize digital tools and automation platforms to streamline HR processes.

  
  
  

• Assist in maintaining HR systems including HRIS, attendance systems, and workflow automation tools.

  
  
  

• Support implementation of AI-assisted HR reporting, document generation, and HR analytics.

  
  
  

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related discipline.

  
  
  

• 1-3 years of experience in HR operations or administration.

  
  
  

• Basic understanding of HR compliance, documentation, and employee lifecycle management.

  
  
  

Technical Skills

• Microsoft Excel / Google Sheets (data management, reports, dashboards)

  
  
  

• HRIS or HR software experience

  
  
  

• Basic knowledge of automation tools and AI-assisted productivity platforms

  
  
  

• Document management and reporting tools