Job description
Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.
S. Hours Position Type: Full-Time, Remote Working Hours: U.
S. Client Business Hours About the Role We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date .
This is not just typing — you will: Validate and clean data Maintain CRM and system accuracy Support finance, sales, and operations Ensure records are audit-ready You are the backbone of data integrity across the business.
What You’ll Own Data Entry & Accuracy (Primary Focus) Enter and update records in: Salesforce HubSpot Airtable Excel / Google Sheets Cross-check data against: Invoices Contracts Customer and employee records Correct: Errors Duplicates Missing fields Data Cleaning & Maintenance Clean and standardize datasets using: Filters Pivot tables Formulas Apply consistent: Naming conventions Formatting Categorization Perform regular data audits to ensure quality File & Record Management Organize records in: Google Drive Dropbox SharePoint Maintain: Logical folder structures Version control Ensure all files are easy to find and audit-ready Reporting & Cross-Team Support Generate daily/weekly reports: Data updates Transactions Audit logs Support: Finance (AR/AP data entry) Sales (lead/contact updates) HR (employee data) Compliance & Confidentiality Handle sensitive data securely: Financial Personal Client information Follow compliance standards (GDPR, HIPAA, CCPA if applicable) Process Improvement Identify recurring data issues Suggest improvements such as: Automation Better templates Improved workflows Help reduce manual errors and inefficiencies What Makes You a Strong Fit You have exceptional attention to detail You catch errors others miss You are fast, accurate, and consistent You’re comfortable with repetitive, high-volume work You take ownership of data quality Required Experience & Skills 1–2 years experience in: Data entry Clerical or administrative roles Strong proficiency in: Excel / Google Sheets (filters, sorting, pivot tables, formulas) Experience with CRMs: Salesforce or HubSpot High typing speed and accuracy Nice to Have Experience in high-volume environments: E-commerce Finance Healthcare Logistics Basic knowledge of: SQL Google Apps Script Experience in compliance-heavy industries What a Typical Day Looks Like Input new records into CRM or spreadsheets Audit and clean existing data Cross-check entries with source documents Generate reports for teams Organize and maintain file systems Handle ad hoc data requests In short: You ensure all business data is accurate, clean, and reliable.
Key Metrics (KPIs) Typing accuracy ≥ 98% Error rate < 1% Data entry completed within SLA (same day/next day) Reports delivered accurately and on time Clean, well-structured datasets Why This Role Stands Out High ownership over business-critical data Exposure to multiple departments (finance, sales, HR) Clear performance metrics Opportunity to improve systems and workflows Strong foundation for growth into operations or analytics roles Interview Process Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (timed data entry + error-checking test) Client Interview Offer & Background Verification Apply Now If you: Are detail-obsessed and accurate Work fast without compromising quality Take pride in clean, reliable data This role is a strong fit.
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