Admin Support Specialist (Assistant) - Remote | AFRICA

Quick Overview Location: Remote – International Schedule: Monday–Friday, U.
S. Business Hours (EST/CST/PST) Salary: $1,250/month → $1,500 after 90 days Type: Full-Time, Long-Term About Scalesource At Scalesource, we help U.
S.-based companies build reliable, long-term remote teams with top global talent.
We don’t fill short-term gaps.
We place people into roles where they become embedded in day-to-day operations and grow with the company over time.
The Role This is not a task-based assistant role.
You will act as the operational extension of an executive, helping them stay focused on high-impact work while you manage the moving parts around them.
You are expected to think ahead, prioritize effectively, and drive follow-through without needing constant direction.
What You’ll Be Doing Executive Support Manage and prioritize complex calendars across multiple time zones Prepare agendas, meeting notes, and follow-ups Ensure the executive is organized, prepared, and focused on high-impact work Communication Handle internal and external communication on behalf of the executive Follow up with team members, clients, and partners to ensure completion Operations & Coordination Track tasks, projects, and deadlines across teams Coordinate execution and ensure nothing falls through the cracks Maintain and improve SOPs, workflows, and documentation Administrative Support Manage invoices, expenses, and basic bookkeeping support Organize files, documents, and internal systems Required Experience (Proven, Not Theoretical) Executive Support 3+ years supporting a C-level executive (CEO, founder, or equivalent) 3+ years managing complex calendars, meetings, and scheduling across time zones Operations & Administration 2+ years handling invoicing, expenses, or basic bookkeeping support 3+ years creating SOPs, documentation, or improving internal workflows Communication & Coordination 2+ years managing communication on behalf of an executive 3+ years coordinating teams, following up consistently, and ensuring deadlines are met Work Setup Requirements Reliable computer and internet connection Ability to handle calls during your shift Comfortable using remote tools (email, CRM, internal platforms) Schedule Note This role follows U.
S. business hours.
Occasional flexibility may be needed depending on the team or business priorities.
Application Process Application + screening questions Assessment + intro video Live interview Placement & onboarding