•Manage day-to-day administrative operations in compliance with Group policies and procedures.
•Administer registration, renewal and cancellation of agency contracts or licenses, on behalf of Business Units, and in coordination with Government Relations.
•Supervise Security and Cleaning Staff deployed at AMG Head office.
•Process payments and invoices for all third party services at HO (such as, fuel, courier, etc.)
•Coordinate Courier and Maintenance Services
•Organize transportation services for employees and visitors.
•Source vendors and coordinate for subscriptions of Newspaper/Magazines/Gazette
•Prepare and submit weekly/monthly management report.
•Act as custodian of Head Office Assets and maintain Asset Register.
•Ensure proper housekeeping of Head office facilities, maintenance and control of office equipment, Building and Premises.
•Assist in vendor management and support negotiation and contract coordination.
•Coordinate with Finance and Accounts during closing.
Educational Qualifications
Education Degree
: Bachelor
Major
: Business Administration
Experience
Years of Experience
: 5 - 7 Years
Field of Experience
: Administration and business related activities
Skills
•Fluent in English with Arabic working knowledge
•Proficient in using all standard digital office equipment (laptops, desktops, photocopiers, phones, mobile devices).
•Able to operate and navigate Microsoft Office applications, Oracle systems, operating systems, and other enterprise-level software.
•Strong communication and interpersonal skills
•Capability to solve miscellaneous routine administration daily problems
•Familiar with procurement processes, bank guarantees, and sourcing contracts.
•Understanding of accounts payables, petty cash handling, and reimbursement processes
Al Mulla Group is a leading diversified privately held business group based in the State of Kuwait with presence in 8 countries. With a workforce exceeding 15,000 employees in over 40 Group companies and affiliations with more than 200 international brands, Al Mulla Group has operations in the following fields: Automotive distribution and servicing Engineering Rental & Leasing of Vehicles and Heavy Equipment Insurance Manufacturing Consumer & Corporate Financing Investments Security Services Money Exchange Office Automation Engineering Products Distribution Healthcare Real Estate Education Travel Cargo Services The Group's geographic footprint spans across the Middle East and South Asia with operations in Kuwait, Iraq, Oman, Bahrain, the UAE, Qatar, India and Egypt.