ADMINISTRATION COORDINATOR

Al Babtain Group was founded in 1948,our group was built on the values of integrity and commitment, driven by passion. True to the vision of our founders, today we represent some of the world’s leading brands, spanning from the USA to the Far East.

Over the years, we have expanded our operations to include automotive, Information Technology, investment, industrial and finance, establishing a strong footprint in each sector with best practices. In key segments such as Nissan Middle East, we have earned the distinction of being a market leader, commanding the highest market share.

Furthermore, we have an active investment division that explores opportunities in the real estate sector, focusing on leisure, residential and commercial projects in the neighboring countries. This provides us with a steady stream of additional revenues. We enter new markets after in-depth research and thorough due diligence, followed by building of partnerships with leading players in the field.

The responsibilities of the Administration Coordinator (Kuwaiti National) include but are not limited to:

• Following-up Attendance System every day to ensure attendance is marked and approved up to date on regular basis 

  
  

• Coordinate with the respective managers and correct the attendance as required. 

  
  

• Based on the shift change coordinate with the group payroll and change / create new shifts.  

  
  

• Applying leaves, Rejoining, letter module “Extra Days”, Letter Request on ESS for all Staff. 

  
  

• Preparing Medical Leaves, Passport Release Form, & HR Forms and / or any letters requested by the staff. 

  
  

• Prepare Monthly HR Report. 

  
  

• Follow-up with group HR Recruitment for (MRF, ERF, Evaluations Forms) 

  
  

• Following-up with group personnel & HR for any staff visa / mobile / residency renewal issues. 

  
  

• Arranging interviews between the candidates and our line managers. 

  
  

• Coordinate and follow up the personal department for vacations or business   trips requirements. 

  
  

• Handling the switched board and connecting the calls to the respective staff or take messages 

  
  

• Operate office equipment such as fax machines, copiers, phone systems, and use computers for spreadsheet, word processing, database management, and other applicants. 

  
  

• Set up and maintain paper and electronic filing system for records, correspondences and other material. 

  
  

Knowledge & Skills:  

• In depth knowledge of Kuwait labor laws, HR & Administration Functions 

  
  

• HRIS 

  
  

•  MS Office Suite.

  
  

Education:  

• Diploma, University Degree is preferable.  

  
  

Experience:  

• Minimum of 2-3 years.

  
  

Note :- Only KUWAITI National.