Office Administrator

Glovo is part of the Delivery Hero Group, the world’s pioneering local delivery platform, our mission is to deliver an amazing experience—fast, easy, and to your door. We operate in around 70 countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.

We are looking for someone that naturally gravitates to bringing order to chaos. Someone that is able to keep the wellbeing of an office under control and thriving. Be it negotiating and coordinating with our office vendors, making sure that our office is supplied with anything imaginable and organizing a few events here and there. We're looking for our new Office Administrator.

You will join a dynamic People Team, acting as the go-to person for everything from facility management to planning the legendary Summer and Winter parties. If you are a super-fast learner who loves autonomy and wants to bring "The Ride" to life for our employees, this is the role for you.

• Be a point of contact for administrative matters, including managing PEC, processing payments, handling merchandising, and supporting the onboarding of new joiners.
• Help manage office budgets and supply inventory, ensuring timely orders and cost-efficiency.
• Coordinate with external vendors for cleaning, catering, Maintenance, IT, Health&Safety and security across all 2 locations, quickly addressing and resolving any facility-related issues.
• Help planning and execution of major office events, including our massive Summer and Winter parties, as well as leadership summits and conferences.
• Plan and organize onboarding/welcome packs, regular in-office activities to engage employees, boost office attendance, and cultivate a positive work environment that reflects Glovo’s culture.
• Be a the local point of contact for volunteering programs, helping our team give back to the community.

Must Have:

• Super fast learner with a proactive, "can-do" work attitude. You are autonomous and comfortable working in a fast-paced environment.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Ability to multi-task and prioritize effectively under pressure.
• Hands-on attitude toward office equipment and maintenance.
• A creative mind with the ability to suggest and implement improvements to the office experience.
• Advanced level of written and spoken English 
• Native level of written and spoken Russian

Nice to Have:

• Working in an international company
• Previous experience in Office Administration, Workplace, Procurement, Office Management, PA and EA
• Written and spoken Kazakh

Individuals representing diverse profiles, and abilities, encompassing various genders, ethnicities, and backgrounds, are less likely to apply for this role if they do not possess solid experience in 100% of these areas. Even if it seems you don't meet our musts don't let it stop you, we are all about finding the best talent out there! Skills can be learned, and embracing diversity is invaluable.

We believe driven talent deserves:

• 💪 Top-notch private health insurance to keep you at your peak
• 🍔 Monthly Glovo credit to satisfy your cravings
• 🏊 Gym memberships to keep you energized
• 🏖️ Extra time off, the freedom to work from home a day a week, and the opportunity to work from anywhere for up to three weeks a year!
• 🧠 Online therapy and wellbeing benefits to ensure your mental well-being

Here at Glovo, we thrive on diversity, we believe it enhances our teams, products, and culture. We know that the best ideas come from a mashup of brilliant diverse minds. This is why we are committed to providing equal opportunities to talent from all backgrounds - all genders, racial/diverse backgrounds, abilities, ages, sexual orientations and all other unique characteristics that make you YOU. We will encourage you to bring your authentic self to work, fostering an inclusive environment where everyone feels heard. 

Feel free to note your pronouns in your application (e.g., she/her/hers, he/him/his, they/them/theirs, etc).