Job description
Hello go-getter We know that a business only thrives if our people are thriving. That’s why we always put our people first. Our global and diverse team would be happy to support you and challenge you to grow in many ways. Who knows where our joint journey will take you? Siemens Global Business Services (GBS) is a Siemens Service Company that provides innovative digital solutions and customer-oriented business services. With more than 20 years of experience, Siemens GBS taps into its understanding of how organizations and businesses work to seamlessly integrate, digitalize and optimize business processes with a portfolio that covers end-to-end business needs. You’ll make a difference by: The Document Administrator will support end-to-end delivery coordination of MSDAC products and associated site requirements. The role involves managing documentation, vendor coordination, inspection support, dispatch planning, and ensuring material availability at project sites through effective communication with vendors, back-office teams, and site execution teams. Build and maintain comprehensive projects and delivery documentation for MSDAC projects. Manage end-to-end material tracking from vendor location to project site, ensuring timely delivery. Perform material reconciliation at vendor locations, including verification of quantities and documentation. Plan and coordinate dispatch schedules in alignment with project requirements and site readiness. Coordinate inspection activities with internal teams, third-party agencies, and railway/customer authorities. Ensure all required documents (inspection reports, dispatch documents, invoices, etc.) are complete and accurate. Coordinate closely with vendors, logistics teams, and site teams for smooth execution of dispatch and delivery. Track and monitor delivery status, resolving any delays or issues proactively. Maintain records of material movements, dispatch status, and site acknowledgements. Support project teams with documentation required for site execution and commissioning readiness. Ensure compliance with contractual, quality, and documentation requirements. Develop and share regular status reports on delivery progress, issues, and risks. Identify and implement process improvements in delivery coordination and documentation handling. Support multiple stakeholders including back-office teams, vendors, and site teams for seamless coordination. Conduct regular stock checks (monthly/quarterly/annual). Prepare reports on inventory status and movement. Monitor stock levels and report shortages or excess inventory. Issue materials as per requisition and maintain proper documentation. Maintain accurate inventory records (manual and system-based). Receive, inspect, and verify incoming materials against purchase orders and delivery notes. Your success is grounded in: Graduate in any discipline (preferably Commerce / Logistics). 3–5 years of experience in project coordination, logistics, documentation, or delivery support roles. Basic knowledge of project processes, vendor coordination, and material handling. Good communication and coordination skills. Ability to manage multiple stakeholders and timelines effectively. Join us and be yourself! We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us. Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy. This role is based in Mumbai. But you’ll also get to visit other locations in India and globe, so you’ll need to go where this journey takes you. In return, you’ll get the chance to work with teams impacting entire cities, countries and the shape of things to come. We’re Siemens. A collection of over 312,000 minds building the future, one day at a time in over 200 countries.
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