Job description
Job Title: Podcast Operations & Guest Manager Job Type: Full-Time / Remote Work Hours: Flexible; must have availability to coordinate with US and global time zones Job Overview: We’re helping our client find a highly organized and proactive Podcast Operations & Guest Manager to own the day-to-day operations of a fast-growing neuroscience podcast.
In this role, you will manage end-to-end guest coordination, oversee production workflows, and ensure every episode moves seamlessly from booking to release.
This is a high-tempo, detail-intensive role ideal for someone who thrives under pressure, anticipates needs before they arise, and keeps complex systems running smoothly behind the scenes.
Responsibilities:Guest Management & Coordination Source and research potential podcast guests Evaluate guest fit and prioritize outreach Manage all guest communication, scheduling, confirmations, and follow-ups Ensure a smooth, professional guest experience from first contact to post-release Episode Preparation Conduct deep research on each guest (background, work, key ideas, recent content) Develop structured interview outlines and question guides Summarize key themes, angles, and relevant data points for the host Operational Management Own and maintain the podcast production calendar Track episode progress from booking → recording → editing → release Coordinate with editors, producers, and team members Maintain organized documentation, assets, and communication logs Continuous Improvement Identify workflow bottlenecks and implement solutions Improve systems for guest experience and production quality Recommend operational tools and optimizations where needed Nice-to-Have: Experience in podcasting, media, or creator-led businesses Interest in neuroscience, health, or performance science Experience working with remote or offshore teams Familiarity with tools such as Slack, Google Workspace, Calendly, Notion, or similar project management systems Must-Have: Proven experience in podcast operations, production, or a similar content operations role Exceptional organizational skills and attention to detail Strong written and verbal communication skills Ability to manage multiple moving parts and tight deadlines Strong research skills with the ability to synthesize information into clear outlines Self-starter who anticipates needs and acts proactively Time zone flexibility to coordinate with US-based and international guests
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