OTC Analyst

RESPONSIBILITIES - WITH OUR CONSUMER AT THE HEART YOUR KEY FOCUS WILL BE

Billing & Invoicing & Master Management

• Generate and process customer/distributor invoices in SAP based on approved sales orders, dispatch documentation, or contractual terms.
• Manage Customer, Price and Rebate Masters
• Ensure invoices are accurate and issued within defined timelines.
• Validate pricing, discounts, and scheme applicability before invoicing.
• Resolve billing discrepancies in coordination with sales, logistics, and commercial teams.

Cash Application

• Record and apply incoming customer and distributor payments in SAP.
• Match payments against open invoices and resolve any mismatches.
• Monitor and resolve unapplied or partially applied payments.
• Track short payments and investigate reasons for deductions.

Customer / Distributor Account Management

• Maintain accurate Accounts Receivable balances for assigned customers or distributors.
• Perform regular customer account reconciliations.
• Investigate and resolve discrepancies in balances, invoices, and payments.
• Maintain proper documentation for all reconciliation activities.

Collections Support

• Monitor accounts receivable aging reports and identify overdue balances.
• Support collections activities by coordinating with customers and internal teams.
• Track payment commitments and follow up to ensure closure.
• Escalate high-risk receivables or disputes to the supervisor.

Reporting & Month-End Activities

• Prepare AR aging reports and receivable analysis using Excel.
• Support month-end closing activities related to accounts receivable.
• Ensure timely posting of receivable transactions and reconciliations.
• Provide necessary documentation and support during internal and external audits.

Process Compliance & Controls

• Ensure compliance with company policies, internal controls, and financial governance standards.
• Maintain proper documentation and audit trails for all transactions.
• Support internal control reviews and audit queries.
• Participate in process improvements and standardization initiatives within the OTC function.

Typical Responsibilities in an Alcobev Distribution Model

Given the distributor-driven nature of the Alcobev industry, the role will support receivable management across a network of distributors and channel partners.

• Process and validate distributor invoices and credit notes related to returns, breakages, or pricing adjustments.
• Support accounting and tracking of trade schemes, discounts, and promotional adjustments.
• Monitor distributor outstanding balances and credit limits in coordination with finance and commercial teams.
• Reconcile distributor accounts including invoices, collections, credit notes, and debit notes.
• Assist in resolving distributor disputes related to billing discrepancies, scheme settlements, or deductions.
• Track and resolve short payments and deductions taken by distributors.
• Maintain documentation for excise / regulatory related transactions where applicable.
• Support finance teams with data required for sales reconciliation, revenue reporting, and working capital analysis.

SKILLS - THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY

Education

• Bachelor’s degree in Commerce, Accounting, or Finance (B.Com / BBA / equivalent)

Experience

• 0–4 years of experience in Accounts Receivable, Order-to-Cash, or Finance Operations
• Experience in shared services, captive finance teams, FMCG, or distribution-driven businesses is an advantage

Mandatory Technical Skills

• Strong working knowledge of Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, reconciliation of large datasets)
• Hands-on experience with SAP (FI / SD modules preferred)
• Basic understanding of Accounts Receivable and Order-to-Cash processes

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person's identity. 

U.S. applicants have rights under Federal Employment Laws