Manager – Crew Payroll

About Company:

With over 30 years of experience, this organization is one of the largest independent third‑party ship management providers, supported by thousands of seafarers and onshore professionals worldwide, operating globally and serving leading ship owners through a passionate, driven, and inclusive work environment focused on sustainable growth.

An Ideal Candidate:

• Knowledge of CBAs of managed vessels by Group for checking the applicable wage scales and statutory payments

• Implement / Execute Internal Control process for the Team for checking the Crew Wage Scales, Allowances Payable and Statutory Deductions as per applicable CBAs and Company Policies

• Implement / Execute Internal Control process for the Team for verification of Crew / Beneficiary bank details, data base of supporting documents, validation of Bank details in Accounting Software to ensure timely remittance of Crew Wages and avoid duplicate or wrong payments

• Supervise and control the Crew payroll process to ensure that all Standard and Variable Earnings, Overtime and any other allowances payable have the proper approvals from FPD / Technical Departments

• Communicating with Master on board the managed vessels on company policies and procedures regarding payroll process and addressing to the queries on timely basis

• Follow up with Team on timely finalization of monthly Portage Bills and generation of Portage Bill reports for booking in accounting software.

• Follow up with Team on timely preparation of monthly allotments, validation of bank details and checking of consolidated monthly allotment file to ensure remittance within timelines

• Consolidation of Captain’s Cash Disbursements, Provisions, Bonded Stores and Calling Cards accounts on board, ensuring for proper approvals and booking codes for recording in accounting software

• Preparation of Monthly Wages Report and Captain’s Disbursement Report for all managed vessels and booking in accounting software

• Preparation of Monthly Statement of Statutory Dues and Union Dues Payment within the due dates

• Preparation of any specific crew payroll reports as required by Management for budgetary controls and internal analysis

• Lead, manage and supervise the payroll team of 20 employees, monitor and evaluation of team and individual performance, extend periodic training and required guidance, motivate the team and build talent pipeline within the team.

Key Competencies:

Chartered Accountant or MBA in Finance

• A minimum of 5 to 7 years’ experience in leadership role for Payroll functions and working in leading Ship Management Companies

• Proficiency in working on financial software particularly related to Payroll Processing, MIS systems, automated process and Advanced Excel functions

• Thorough exposure to all applicable CBAs both at domestic and global levels, update on periodic revision to Wages Scale, Statutory and Union payments

• Excellent communication skills for coordinating with the Team, inter departments, Master on Vessels and external parties