India - Manager Payables

About Inchcape Shipping Services
At Inchcape, our vision is to have a connected world, in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean.

Inchcape combines its worldwide infrastructure with local expertise through our global network of over 250 proprietary offices, across 70 countries and a team of more than 3,000 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government and intergovernmental organizations.

We have an ambitious growth model and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Contract Type: Permanent

Location :India - Guindy, Chennai

Main job purpose : 

As a Manager Payables for the EMEA region, you will play a major part in driving towards the goals and ensuring the deliverables across department and responsible for the entities in scope for the region. Drive process improvements and system automation. Drive leadership from within the team for change recommendations and implementation of procedures to improve the efficiency of the accounts payable function. Ensure stakeholder management, adherence to global processes, produce reports as per management requirement and any other ad-hoc tasks requested from time to time. Need to have excellent communication skills and interact professionally, collaboratively towards achievement of goals and need to be a great team player.

Key responsibilities :

• Taking initiative to ensure that there is a smooth running of process flow without any gaps.
  
• Preparation of SOP as required and ensuring SOP’s are properly followed with no deviations.
  
• Ensure the vendor forecasts are made as per the vendor categorization.
  
• Vendor / Supplier statements are being reconciled on a timely basis (Monthly, Qly, Half yearly / Annually) and ensure balance confirmations are received.
  
• Ensure due diligence is followed during update in bank portals and all global policies are followed.
  
• Assist in transitions and ensure appropriate controls are put in place.
  
• Support in all the transformation projects in effective implementation of the same as required.
  
• Verify master database in system periodically for all locations. Check for duplicate vendor codes and ensure that all primary fields have the latest data in the master.
  
• Good knowledge on corporate expenses / cost of sales and basic local taxes.
  
• Manage Group Payables including IT invoices. Ensure the postings are to the appropriate project code / cost centres as applicable.
  
• Develop reports to assist in ensuring all rebates/discounts are being collected/credited.
  
• Biweekly review on the vendors ageing report along with comments for any ageing greater than 60 days. Ensure clearances of all debit balances.
  
• Ownership of the payable nominals and drive to keep the books clean.
  
• All the monthly / weekly reports to be delivered within the stipulated timelines.
  
• Weekly review of Credit card reconciliations and other bank open items related to payments for different locations.
  
•  Connect with MSM’s, AGM’s, FM’s & AFM’s for continuous process development.
  
• Active engagement with stakeholders on process streamlining and query resolutions.
• Logging incidents and doing RCA and CAPA.
• Managing team’s work flow for different locations. Having regular team meetings and monitoring the progress and strive for betterment.
• Should be a great team player and ensure to take the team along towards goals set and adherence to all the global policies.
• Review the individual and team’s performance on a regular basis and identify gaps if any and address it
• Provide internal trainings to team on the process for better productivity and efficiency within the team.
• Schedule work and ensure to meet all timelines.
• Good knowledge in MS Excel with advanced formulas like V-lookup & PPT.
• Performing Quality Audit for posted documents.
• Maintaining the various trackers on daily basis with correct information for review

The post holder will carry out any other duties as are within the scope and purpose of the job as requested by the Line Manager and ensure full utilization of all ISS systems according to Standard Operating Procedures.

Competancy Requirement :

Core

• organizing and prioritizing.
• attention to detail and accuracy.
• Confidentiality
• Judgement
• communication skills.
• vendor relationship skills
• information management skills.
• problem analysis and problem-solving skills.

Key

• Teamwork
• Professional integrity
• ability to meet deadlines

Knowledge, Experience and Skills :

Essential

Proficient with Microsoft Office (Word, Excel, PowerPoint)
Post graduation in Finance

Other requirements:

Essential

• Good Communication Skills (English)
• Good Reconciliation Skill 
  
• Knowledge in Microsoft office
  
• Willing to work on shift basis
  

Desirable

• Knowledge of accounting software

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training and expertise. We realize the value of our staff and know that your unique experiences, skills and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:
Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

In return, we will offer you:

A diverse range of benefits, depending on your geographical location. Globally, as a minimum, you will receive:

•    A retirement savings plan
•    Life assurance
•    Holiday
•    Competitive salary
•    Employee Assistance Programme
•    Career development and progression opportunities
•    Values Award celebration events

Plus, much more!

If you think that you have the right skills, knowledge and attitude to join our team, then we invite you to apply by simply clicking at the top of this advert!

#ISSthebiggerpicture

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

Inchcape is an Equal Employment Opportunity Employer and equality, diversity and inclusion are at the centre of everything we do. We recognise that our customers, colleagues, contractors and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.

 #LI-MB1