Job description
POSITION DESCRIPTION Position Title: Facilities Assistant Manager Reports Directly to: Facilities Manager Position Overview: Facilities Supervisor will contribute towards the effective day to day operation and facility management.
This role is to perform a variety of facilities tasks and duties include providing support to the entire business team on a day-to-day basis and managing our company’s facilities activities.
The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.
PF, Mediclaim, Gratuity Primary Responsibilities: Supervises the management of the facilities: Materials & Facilities, Electrical, Water, Equipment, etc.
Maintains day to day interface with Suppliers, Contractors, Operations & Maintenance Personnel for undertaking routine activities Ensures that the facility is fully operational with all utilities functioning properly on a 24 x 7 basis Implements a 52-week planner for all M&E equipment’s including adherence Maintains 100% uptime for all critical equipment PM of all assets and infrastructure Manages the closure of help desk tickets within SLA as per priority Oversees and approves the managing of service providers Coordinates office activities and operations to secure efficiency and compliance to company policies Executes Incident management, RCA reporting Manages agendas/travel arrangements/appointments etc.
for management Ensures operation of Infrastructure equipment by coordinating with service providers for preventive maintenance requirements; calling for repairs; maintaining equipment inventories Coordinate office procedures and resolve facilities issues.
Develops and updates administrative systems to make them more efficient Tracks expenses of facilities team and publishes MIS and creates a monthly report on budget vs actuals with cost optimization module, also bills processes and payments Presents facilities presentation to management team on a monthly basis with micro level details Coordinates cost reduction initiatives without affecting employee satisfaction Plans and conducts the ISMS training, Fire drill activities as per calendar schedule Minimum Qualifications: Education Requirements: High School Diploma or equivalent Field Experience: At least 6 years of experience in the Facilities field Position Experience: At least 6 years in a facilities or similar position Proven experience as an office administrator, Assistant Manager, or relevant role Other Qualifications: Knowledge of office management systems, procedures, and statutory compliance for service providers Knowledge in employees’ transportation, routing, and helpdesk support Technical knowledge in maintaining facilities equipment’s like AC, UPS, EB Panel and DG Good knowledge in managing the BMS – Access control, CCTV, Fire alarm panel and Fire Extinguisher.
Required Skills: Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office and reports Flexibility working in any shift Excellent communication when Collaborative approach, using strong influencing and negotiating skills with Internal/External Main & Adhoc contractors/vendors
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