Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The Executive Assistant provides high-level administrative support to senior executives, enabling them to focus on strategic priorities by managing complex schedules, communications, and business operations. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs while handling confidential information with professionalism.

Calendar and Schedule Management Coordinate complex executive calendars across multiple time zones, prioritizing appointments and ensuring optimal time allocation. Proactively identify scheduling conflicts and resolve them efficiently. Prepare executives for meetings with relevant briefing materials, agendas, and background information.

Communication Management Serve as primary point of contact between executives and internal/external stakeholders. Screen and prioritize incoming communications, responding independently when appropriate and escalating urgent matters. Draft, proofread, and distribute correspondence, reports, and presentations on behalf of executives.

Meeting Coordination Organize and coordinate meetings, including logistics, technology setup, catering, and materials preparation. Attend meetings to capture action items and follow up on deliverables. Manage virtual meeting platforms and ensure seamless technical execution.

Travel Arrangements Plan and book complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa requirements. Create detailed travel agendas and ensure executives have all necessary documentation and information.

Project Support Assist with special projects and initiatives, conducting research, compiling data, and preparing presentations. Track project timelines and milestones, ensuring deadlines are met. Coordinate cross-functional collaboration as needed.

Expense and Budget Management Process expense reports and maintain accurate records. Track departmental budgets and reconcile statements. Ensure compliance with company financial policies and procedures.

Confidentiality and Discretion Handle sensitive information with absolute confidentiality. Exercise sound judgment in all interactions and maintain professional boundaries.

Required:

• Bachelor's degree or equivalent professional experience

  
  

• 5+ years of experience supporting C-suite or senior executives

  
  

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

  
  

• Exceptional written and verbal communication skills

  
  

• Strong organizational and time management abilities

  
  

• Ability to work independently with minimal supervision

  
  

• Professional demeanor and executive presence

  
  

Preferred:

• Experience in commercial real estate or professional services industry

  
  

• Proficiency with collaboration platforms (SharePoint, Teams, Zoom)

  
  

• Project management experience

  
  

• Bilingual capabilities

  
  

Proactive problem-solving and anticipatory thinking. Ability to manage multiple priorities simultaneously under pressure. Strong interpersonal skills with ability to build relationships across all organizational levels. Adaptability and flexibility in fast-paced environment. Attention to detail with commitment to accuracy. Diplomatic approach to sensitive situations.

This position typically operates in a professional office environment with standard business hours, though flexibility for occasional early/late meetings or urgent matters may be required. The role may involve hybrid or remote work arrangements depending on executive needs and company policy.

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.