Execution Senior Analyst, Invoice Processing

Entity:

Finance

Job Family Group:

Procurement & Supply Chain Management Group

Job Description:

• Key Accountabilities and Challenges:

  
  

  Accountable for ensuring accurate and timely recording and payment of all third party supplier invoices while ensuring adherence to policies and procedures in the drive for exceptional service, operational completion and compliance.

  
  

  • Ensure accurate and timely delivery of payables services (i.e. invoice/ payment processing, report preparation, etc.)

  
  

  • Handle and coordinate the reconciliation of the relevant systems to ensure they balance and that any discrepancies or variations are investigated and corrected.

  
  

  • Implement compliance with the Balance Sheet Integrity/ Reconciliation standard; accurate and timely reporting to Internal Control on ledgers for which the team is responsible.

  
  

  • Work with relevant Internal Control team to retain controls currently owned within the team and facilitate internal and external audit review.

  
  

  • Provide payables related advice and information as and when required.

  
  

  • Implement standard methodologies for the expense process and proactively identify, propose and implement continuous improvement opportunities.

  
  

  • Regularly supervise and resolve outstanding issues that have been called out, or further call out to the vital parties.

  
  

  Expectations:

  
  

  High level of familiarity with the systems used in order to maintain and reconcile the relevant system to ensure it balances correctly Invoices need to be indexed, processed and verified in an accurate and timely manner within tight target.

  
  

  • Liaising with vendors and colleagues in different time zones and potentially in different languages requiring meticulous coordination between teams.

  
  

  • Supporting team members who are servicing different vendors in various geographical locations and using different systems.
   

  
  

  Working hours (ANZ/ASPAC/UK/Europe/US shift) to support Business Partners.

  
  

  Qualifications, Competencies & Approach:
   

  
  

  Essential Education & Experience-

  
  

  Bachelor’s Degree or equivalent experience in Finance, Accounting or related field.

  
  

  Currently pursuing professional qualifications (e.g. ACCA, CPA, CIMA) as added advantage.

  
  

  5-8 years of experience in general accounting, invoice processing and/ or payables operations.

  
  

  Experience on tools – JDE, SAP, Ariba Guided Buying in payables and invoice processing.

  
  

  Advanced skills in Excel.
   

  
  

  Approaches:

  
  

  Be responsible for your success - Accountable for delivering innovative business outcomes; Seeks opportunities to improve and digitize process delivery; Adheres to safe and ethical work practices.

  
  

  Think big - Actively builds own knowledge, capabilities and skills for the future; Values partnership and collaborates to achieve results.

  
  

  Be curious - Willing to suggest new ways of working, processes and technologies; Ensures the delivery and improvement of digital solutions to benefit customers.

  
  

  Effortless customer experiences - Understands customer needs and delivers digital detailed self-service customer experiences.

  
  

  Digital first - Applies creative digital solutions to address problems.

  
  

  Key Competencies:

  
  

  Operational Quality - Has a sound understanding of process and workflow streamlining, problem resolution and change management.

  
  

  Risk Management - Identifies external and internal factors that impact risk and mitigation opportunities. Identifies potential new or emerging risks / threats and implements mitigation plans.

  
  

  Change Management - Builds energy around a change using a systematic approach to transition from the present to the desired state.

  
  

  Digital Fluency - Optimally uses digital guidance, tools, methodologies, and security measures for operating as a digital business. Uses digital tools to collaborate, organize, plan and reflect on digital data.

  
  

  Analytical Thinking - Systematically breaks down a complex problem or process into component parts using logical analysis techniques to reach a solution. Logically assesses relationships, grasps interdependencies, and reviews trends within a complex problem or situation. Challenges assumptions and reliability of acquired information.

  
  

  Decision Making – Makes decisions affecting both own tasks and those of others. Combines a variety of factors including commercial awareness, risk and financial expertise to make appropriate decisions and derive insights.

  
  

  Innovation - Adapts existing processes, methods and ways of working to drive efficiency. Uses digital technologies to develop new insights, projects and opportunities.

  
  

  Influencing - Identifies areas of alliance and disagreement, evaluates options and potential outcomes, and plans influencing strategy. Identifies short term customer needs and communicates benefits to the collaborator. Knows when and how to use the chain of command.

  
  

  Problem Solving - Evaluates and prioritises problems for own area. Resolves problems in a timely way, using a combination of logic and experience to make decisions and address problems.

  
  

  Relationship Management - Establishes and handles relationships with peers and internal business partners to achieve results.

  
  

  Come, join our bp team!

  
  

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Agility tools, Business Acumen, Business Requirements Analysis, Category Strategy, Digital Fluency, Influencing, Management of change, Negotiating, Negotiation planning and preparation, Product and market intelligence, Stakeholder Management, Supplier Relationship Management

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.