EA IC - Finance

Purpose of the role

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed. 

Accountabilities

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

Analyst Expectations

• To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise
• Thorough understanding of the underlying principles and concepts within the area of expertise
• They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
• Will have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Takes responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies / procedure appropriately.
• Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Make evaluative judgements based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
• Guide and persuade team members and communicate complex / sensitive information.
• Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

Join us as EA IC - Finance and you will be responsible for the below.

Key Accountabilities

Executive Support Delivery (Global / High Complexity)

• Manage complex executive calendars, ensuring timely responses to meeting requests and optimised planning across time zones.
• Plan and arrange travel itineraries including flights, accommodation and ground transportation, ensuring efficient and compliant travel.
• Proactively anticipate needs, prioritise tasks, and ensure timely completion of deliverables in a fast‑moving environment.

Stakeholder Partnership & Professional Presence

• Act as a trusted point of contact for internal and external stakeholders; manage expectations with clarity and professionalism.
• Handle complex/sensitive communication with discretion, sound judgement and executive presence. Build networks beyond immediate team

Administrative Excellence & Operational Discipline

• Develop deep expertise in work area; act as an advisor where appropriate and partner with other functions/business areas
• Manage day‑to‑day administrative tasks such as expenses, record keeping/filing, distribution lists and organisation management tasks as required.
• Ensure accurate documentation and adherence to controls across owned activities.

Escalations & Issue Resolution

• Identify issues early, propose solutions and escalate appropriately; support resolution of scheduling conflicts and delivery risks.
• Resolve problems using factual analysis and precedents, applying acquired experience to select the best solution.

Standardisation, Continuous Improvement & Tech Enablement

• Perform prescribed activities consistently to a high standard while driving continuous improvement
• Contribute to hub standardisation through adoption of playbooks, templates and agreed ways of working (calendar hygiene, comms, travel/expenses).
• Apply a tech‑enabled mindset—use Copilot/productivity tools to improve turnaround time and quality (meeting summaries, action tracking, draft communications), within confidentiality guardrails.
• Identify process gaps and improvement opportunities and feed into the BA4 People Leaders/AVP for broader adoption.

Risk, Controls & Governance

• Take ownership for managing risk and strengthening controls in relation to work owned/contributed to; escalate policy/procedure breaches appropriately.

Knowledge, Skills & Experience

Essential

• Strong experience in executive support (complex calendar management, travel, expenses, stakeholder coordination).
• Excellent written and verbal communication with professional executive presence.
• Strong judgement, prioritisation, attention to detail and confidentiality discipline.
• Sound understanding of governance/controls requirements in day‑to‑day delivery.

Preferred / Differentiating

• Digital fluency with Copilot/automation mindset; experience using templates, trackers, and workflow improvements to drive efficiency.
• Prior exposure to hub/shared services environment or standardisation initiatives.

Values & Mindset

Demonstrates the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship, and the Barclays Mindset to Empower, Challenge and Drive.

You may be assessed on the key critical skills relevant for success in role.

This role will be based out of Gurugram