Associate Patent Coordinator

Job Title - Associate Patent Coordinator
Department – Corporate Intellectual Property (CIP-GBS)
Location – Bangalore, India
Company: Novo Nordisk Global Business Services (GBS)

Support the protection of Novo Nordisk's innovations by ensuring patent records, correspondence and formalities are handled accurately and on time. In this role, you will work with patent coordinators, patent attorneys and global stakeholders to maintain patent data, coordinate case related documentation and support patent prosecution activities across selected jurisdictions. 

About the department
In Finance, Legal & Global Solutions, we enable Novo Nordisk to fulfil our purpose by safeguarding the business, providing corporate infrastructure, and driving value creation. We are a team of 2,300 colleagues primarily based at our headquarters in Denmark and our Global Business Services centres in India and Mexico. 

Within Finance, Legal & Global Solutions sits Corporate Intellectual Property (CIP-GBS), where our team protects the intellectual property that underpins Novo Nordisk's ground-breaking therapies. Working closely with patent attorneys across our global organization, we ensure that the innovations driving change for patients are legally protected in markets around the world. Your role will be pivotal in maintaining the integrity of our patent portfolio while building the capabilities of our coordinator team.

The Position 

As an Associate Patent Coordinator at CIP-GBS, you will provide patent support services to the global patent organization under defined processes and guidance. You will handle day-to-day patent administrative tasks, maintain accurate records in a patent manage-ment system and coordinate formalities and correspondence with internal teams and external partners.

Your day-to-day responsibilities will include:

• Supporting patent filing and prosecution formalities by preparing, reviewing and maintaining case-related documents, deadlines and records.
• Managing incoming and outgoing case-related correspondence, ensuring timely updates, filing and escalation where needed.
• Updating bibliographic data, deadlines, document records and case status in a patent management system with a high level of accuracy.
• Assisting with Indian patent filing and prosecution formalities, including document preparation, formality checks and coordination of communications with the Indian Patent Office under guidance.
• Supporting selected foreign patent formalities and agent communications, with basic exposure to EPO, PCT and USPTO workflows where required.
• Coordinating with patent attorneys, patent coordinators and external counsel to obtain missing information, signatures, documents and filing instructions.
• Monitoring assigned due dates and following SOPs/checklists to ensure timely completion of routine patent administration tasks.
• Performing quality checks on patent data, correspondence and archived documents to maintain complete and reliable records.
• Contributing to process documentation, knowledge sharing and small improvement initiatives within the team.

Skills & Qualifications

We're seeking an Associate Patent Coordinator who is detail-oriented, organized and comfortable working with structured processes.

To be successful in this role, you'll need:

• 1-2 years of experience in patent administration, preferably in a law firm, multinational company or IP services environment.
• Hands-on experience using any IP management system for data entry, docket deadlines, document management and correspondence tracking.
• A bachelor's degree in any discipline with a good academic record.
• Basic understanding of the patent lifecycle, including Indian patent filing and prosecution formalities, deadlines, priority documents, assignments, and annuity/renewal support; awareness of EPO, PCT, and USPTO procedures is preferred but not mandatory.
• Strong attention to detail and the ability to accurately extract, review and enter in-formation from patent and non-patent documents.
• Good written and spoken English, with the ability to communicate clearly with internal and external stakeholders.
• Ability to follow SOPs, checklists and timelines while managing multiple tasks with appropriate escalation.
• Working knowledge of MS Office, especially Outlook, Word and Excel.
• A learning mindset, process orientation and willingness to build broader patent formalities knowledge over time.

Working at Novo Nordisk

Every day we seek the solutions that defeat serious chronic diseases. To do this, we approach our work with determination, constant curiosity and a commitment to finding bet-ter ways forward. For over 100 years, this dedication has driven us to build a company focused on lasting change for long term health. One where diverse thinking, shared pur-pose and mutual respect come together to create extraordinary results. When you join us, you're not just starting a job you're becoming part of a story that spans genera-tions.

Contact
To submit your application, please upload your CV online (click on Apply and follow the instructions).

Apply Now!

Deadline
29 July 2026

Disclaimer
It has been brought to our attention that there have recently been instances of fraudu-lent job offers, purporting to be from Novo Nordisk and/or its affiliate companies. The individuals or organizations sending these false employment offers may pose as a Novo Nordisk recruiter or representative and request personal information, purchasing of equipment or funds to further the recruitment process or offer paid trainings. Be advised that Novo Nordisk does not extend unsolicited employment offers. Furthermore, Novo Nordisk does not charge prospective employees with fees or make requests for funding as a part of the recruitment process.

Novo Nordisk is currently in the process of adjusting job titles globally. Please note that the job title listed in this advertisement may be subject to change. More detailed infor-mation will be provided during the recruitment process.  

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and preventing diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.