Administrative Manager/Admin Operations Manager

Administrative Manager / Admin Operations Manager
About Us
Atlas Systems Inc. is a Software Solutions company headquartered in East Brunswick, NJ. Incorporated in 2003, Atlas provides a comprehensive range of solutions in the areas of GRC, Technology, Procurement, Healthcare Provider, and Oracle services to customers across the globe. Combining our extensive industry experience and global reach, we have built strong capabilities across multiple industry verticals.
We are looking for a highly organized, proactive, and execution-focused Administrative Manager to manage and streamline office administration, facilities, vendor management, employee support operations, and overall workplace governance for our India operations.

Position Details
Role: Administrative Manager / Admin Operations Manager
Location: Bengaluru
Work Mode: Work from Office
Experience: 8–15 Years
Employment Type: Full-Time
Role Overview
The Administrative Manager will be responsible for managing the day-to-day administrative operations of the organization while ensuring smooth office functioning, compliance, infrastructure coordination, employee facilities management, travel coordination, procurement support, and vendor governance.
This role requires a strong ownership mindset, operational discipline, cost management focus, and the ability to support a fast-growing technology organization operating in a dynamic environment.
The ideal candidate should be capable of handling administration independently with minimal supervision while collaborating effectively with leadership, HR, Finance, IT, and external vendors.
Key Responsibilities
Office Administration & Facility Management
Manage complete office administration and daily operational activities
Ensure smooth functioning of office infrastructure, seating, meeting rooms, cafeteria, housekeeping, security, and utilities
Coordinate maintenance activities for office premises and equipment
Ensure workplace hygiene, safety, and operational readiness at all times
Manage office expansion, relocation, and infrastructure setup activities if required
Vendor & Procurement Management
Manage office vendors including housekeeping, security, travel, facility maintenance, internet providers, transport, and pantry vendors
Negotiate pricing, contracts, renewals, and SLAs with vendors
Track vendor performance and ensure timely issue resolution
Support procurement activities for office assets, consumables, and operational requirements
Maintain asset inventory and procurement records
Employee Support Operations
Support employee onboarding logistics including workstation readiness, ID cards, seating allocation, and access coordination
Manage employee travel bookings, accommodation arrangements, and transport coordination
Handle guest management and visitor coordination
Ensure a smooth employee experience related to administrative support services
Compliance & Governance
Ensure adherence to office policies, statutory requirements, safety standards, and internal governance processes
Coordinate with Finance, HR, IT, and leadership teams for operational compliance
Maintain administration-related documentation, contracts, invoices, and records
Support audits and operational reviews when required
Budget & Cost Management
Track administration and facilities budgets
Identify opportunities for operational efficiency and cost optimization
Monitor recurring operational expenses and vendor billing
Prepare MIS reports and administration dashboards for leadership review
Coordination & Leadership
Coordinate with cross-functional teams for the smooth execution of operational activities
Manage administration support staff and facility teams
Drive accountability, discipline, and responsiveness within the admin function
Act as a single point of contact for office operational escalations
Required Skills & Qualifications
8–15 years of experience in administration, facilities management, workplace operations, or corporate services
Experience managing administration for IT services, technology, or corporate organizations is preferred
Strong vendor management and negotiation skills
Good understanding of office infrastructure, facilities operations, and compliance requirements
Strong coordination and multitasking abilities
Excellent communication and stakeholder management skills
Strong ownership mindset and execution capability
Proficiency in Microsoft Excel, Word, PowerPoint, and reporting tools
Ability to work in a fast-paced and evolving environment
Preferred Qualifications
Experience handling administration for medium to large corporate offices
Exposure to budgeting and cost control
Experience managing multiple vendors and operational teams
Familiarity with workplace safety and statutory compliance practices
Prior experience supporting leadership teams and fast-growing organizations
What We Are Looking For
We are looking for someone who:
Takes complete ownership of office operations
Is highly dependable and execution-oriented
Can independently manage operational challenges
Brings discipline, structure, and accountability
Has strong attention to detail and follow-through
Can support a high-performance work culture
Why Join Atlas Systems
Opportunity to work with global teams and enterprise customers
Exposure to fast-growing technology and service environments
Collaborative and execution-focused work culture
Opportunity to build and streamline operational excellence initiatives
High ownership and visibility role