Administrative Associate - Level III - General Management

The Administrative Associate – Level III provides comprehensive administrative and operational support to a team, department, or senior organizational leader. The role is responsible for coordinating documentation, managing schedules and travel logistics, organizing meetings and events, maintaining departmental records, and supporting budget and vendor-related activities. The position requires strong organizational skills, effective communication with global stakeholders, and the ability to manage multiple priorities with a high degree of confidentiality and professionalism. The individual works with limited supervision while ensuring accuracy, efficiency, and alignment with organizational procedures.

Experience - 5-7 years of relevant experience required.

Key Responsibilities Administrative and Operational Support

• Provide administrative support by conducting research, preparing reports, and addressing routine to complex information requests.
• Gather, compile, and verify information and accurately enter data into documents such as reports, presentations, forms, spreadsheets, and databases.
• Complete data collection, data entry, and report generation for departmental activities.
• Prepare correspondence, arrange conference calls, schedule meetings, and receive visitors as required.
• Respond to or redirect inquiries from internal and external stakeholders to ensure timely and accurate responses.
• Document and maintain departmental policies and procedures.
• Act as an informal resource for colleagues with less experience.
• Stakeholder management with global teams.

Email, Calendar, and Meeting Management

• Manage executive calendars effectively, prioritizing meetings and scheduling engagements.
• Scan and monitor leader emails, assist with prioritization, and support responses and follow-ups while maintaining strict confidentiality.
• Prepare and participate in team meetings (virtual and in-person), including creating and circulating agendas, minutes of meetings (MOM), and action plans.
• Track and follow up on action items and ensure clarity of ownership and timelines.

Travel Coordination

• Coordinate domestic and international travel arrangements including documentation, tickets, visas, hotel bookings, and local transportation.
• Plan and organize site visit agendas by coordinating stakeholder availability.
• Support visits of international leaders and guests, including logistics, meeting room arrangements, and local travel support.

General Administrative Coordination

• Maintain and update organizational charts and departmental records & confidential matters.
• Manage vendor coordination including orders, contracts, and payment documentation.
• Prepare documentation for vendor payments and submit requests into the accounting system.
• Support departmental budget tracking and financial administration activities.
• Coordinate meeting rooms, visitor logistics, and food arrangements when required.
• Support employee engagement and coordination activities such as Ergo Cup orders and EEEC-related activities.
• Participate in departmental improvement initiatives and administrative projects.

Cummins is an equal opportunity employer. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, sex, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity, or other status protected by law.
Responsibilities:
Skills

• Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook).
• Effective communication skills with the ability to interact with global stakeholders and senior leadership.
• Strong organizational and time-management skills with the ability to prioritize tasks in a dynamic environment.
• Ability to handle confidential information with professionalism and discretion.
• Strong planning, coordination, and multitasking abilities.
• Analytical mindset with the ability to collect, interpret, and communicate data insights.
• Experience with data communication and visualization tools such as reports and dashboards.
• Familiarity with AI-enabled tools and applications is an added advantage.
• Excellent communication skills

Experience

• Significant relevant administrative experience supporting teams or senior leaders.
• Experience in calendar management, travel coordination, and meeting/event management.
• Experience in financial budget management and vendor coordination.
• Exposure to data reporting, documentation management, and process coordination.
• Experience working in a global or cross-functional environment is preferred.

Competencies

• Action Oriented: Takes initiative and addresses challenges with urgency and enthusiasm.
• Communicates Effectively: Delivers clear and concise communication tailored to diverse audiences.
• Customer Focus: Builds strong relationships and delivers solutions aligned with stakeholder needs.
• Ensures Accountability: Takes ownership and delivers on commitments.
• Plans and Aligns: Prioritizes tasks to meet deadlines and organizational goals.
• Data Analytics: Interprets qualitative and quantitative data to support business insights and decisions.
• Data Communication and Visualization: Presents data through reports and dashboards to illustrate insights and solutions.
• Values Differences: Appreciates diverse perspectives and fosters an inclusive work environment.

Qualifications:
Qualifications

• High school diploma, secondary education certificate, or equivalent experience that meets applicable regulations.
• Additional administrative or business-related training is an advantage.