Job description
Position Title:
Administrative Assistant
Date Created:
Functional Job Family:
Administration
Primary Job Family:
Career Band:
Non-Management
Reports to:
Department:
Lodging Operations
JOB SUMMARY
Based in the Marriott International South Asia Office in Mumbai, this position is to provide clerical and administrative support to the Market Vice President, West India, Senior Director, Operations, West India and Director, Franchise Operations to ensure seamless departmental operations and successful achievements of business goals and priorities.
Well versed and proactive in calendar management, trip planning, and scheduling in different time zones. Secure meeting rooms and coordinate meeting and conference call invites with other disciplines as appropriate.
Organize and coordinate team offsite events and meetings, such as travel schedules for the team, meeting agenda, and rooming list and airport transfers for the hotel.
Responsible for business travel arrangements for assigned Senio Leaders, including flights, visa applications, accommodations, transportation etc., and being on top of all company travel guidelines.
Compile and complete expense reports for assigned Senior Leaders for review and submission.
Perform administrative duties such as email correspondence, printing, business letters, memorandums, incoming and outgoing mails, and updating presentation information as necessary.
Communicate effectively and liaise with other admins in the team and other teams.
Assist in preparing and developing internal communication emails, memos, and presentations to the team.
Provides logistic support when senior management visits from HQ.
Provides travel logistics support to Senior Leaders contacts as appropriate and maintain strict confidentiality of information.
Resolve issues and handle last minute changes efficiently.
Assist with project data entry from time to time.
Assist with putting in requests for owner due diligence background checks in the system.
Effectively collaborate with people at all levels across functions in a diverse environment.
Any ad hoc projects as appropriate.
CANDIDATE PROFILE
Education and Experience
Minimum 5 years’ relevant experience in large-scale corporations.
Skills and Competencies
Well-organized with the ability to multitask.
Self-motivated and able to work independently with minimal supervision.
Proactive and able to think on his/her feet.
A drive to learn and grow with the team.
A good team player with approachable character, positive attitude, and strong ownership.
Excellent interpersonal and communication skills.
Fluency in written and spoken English
Proficiency in MS Word, Excel, PowerPoint, Teams, SharePoint and other technologies and platforms that will drive productivity.
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
This job post has been translated by AI and may contain minor differences or errors.
