Greece - Sales Coordinator (Maternity Cover)

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The Sales Coordinator for the Greece Branch is primarily responsible for managing the collection of outstanding invoices from customers across the Greek and Cypriot markets.

Key responsibilities include dunning and collections, sales support and follow-up, cross-regional coordination, and reporting and information sharing.

The ideal candidate will be highly self-motivated, proactive, and capable of working independently.

Contract: Temporary Contract (Maternity Cover)

Location: Piraeus, Greece (Hybrid)

In line with company policy, Inchcape does not provide visa sponsorship for candidates and cannot consider applicants who will require this now or in the future.

Please submit your application and CV in English. 

Key Responsibilities: 

Dunning & Collections

• Proactively contact customers (by phone and email) to follow up on and collect outstanding invoices.
• Participate in and contribute to monthly dunning review meetings.
• Maintain and regularly update the monthly dunning report, ensuring accurate and timely sharing of information with Japanese colleagues.

Sales Support & Follow‑Up

• Support the Sales team by following up on quotations submitted by Japanese colleagues to customers on a daily basis.
• Liaise with customers via phone or email to verify the status of quotations and identify next steps.
• Collect and consolidate customer‑related information arising from daily interactions, contributing to the identification of potential purchase orders.

Cross‑Regional Coordination

• Provide operational support for cases primarily managed by Japan HQ, where assistance from the Piraeus office is required.
• Communicate and collaborate closely with overseas colleagues, ensuring continuous follow‑up and timely completion of assigned tasks.

Reporting & Information Sharing

• Ensure timely and accurate reporting of information gathered by the Greece office.
• Share updates clearly and consistently to ensure alignment and a common understanding across teams and regions.

Candidate Requirements:

• Working knowledge of Microsoft Excel and Microsoft Word.
• Fluency in spoken and written English.
• Occasional communication with customers in Greek is acceptable when required.
• Knowledge of marine machinery, including an understanding of the characteristics and functionality of marine equipment.
• Previous experience in the marine industry will be considered an advantage.
• Experience working in a multinational or foreign‑owned company is highly preferred.
• Experience in the marine industry, particularly in roles involving reporting, communication, and follow‑up of individual cases, will be considered an advantage.

You will receive: 

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• A place to grow your career - we’ll help you set big goals and exceed them.
• Competitive salary package.
  
• Work with talented, committed, and supportive teammates.
• Value Award celebration events.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these: 

Global Perspective- we connect the world and see the bigger picture. 

The Power of People- we rely on the strength of local agent knowledge and relationships. 

Progress- we adopt new thinking and push for positive change in our industry. 

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success. 

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location. 

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-Hybrid