Job Title: Office Coordinator
Company: El Alfy Saraya
Location: Egypt / UAE
Employment Type: Full-Time
About Us:
El Alfy Saraya is a multinational natural stone manufacturing and contracting company delivering premium stone solutions to high-profile projects across the UAE, Egypt, Saudi Arabia, and the UK. With over 30 active projects and global procurement operations, our work environment is fast-paced, dynamic, and precision-driven.
Position Overview:
We are seeking a highly organized, detail-oriented Office Coordinator to act as a virtual assistant for the entire company. The ideal candidate will manage daily office operations, handle logistics communication, track ongoing activities, and ensure smooth internal and external coordination across departments. This role requires a sharp individual who can manage high volumes of emails, samples, shipping documentation, and client follow-ups with accuracy and speed.
Key Responsibilities:
• Serve as the central communication point across departments (projects, logistics, procurement, sales)
• Monitor and manage a high volume of daily emails with attention to detail and prompt responses
• Coordinate sending and receiving of stone samples, courier shipments, and supplier documentation
• Register and maintain company profiles on client/vendor portals and tendering platforms
• Respond to client inquiries via email in a professional and timely manner
• Coordinate logistics and shipping follow-ups with suppliers and freight agents
• Maintain internal records of correspondence, submissions, and daily status updates
• Assist in scheduling meetings, preparing reports, and tracking deliverables for management
• Identify priorities across tasks and escalate urgent matters accordingly
Requirements:
• Proven experience in office coordination, executive assistance, or administrative roles (preferably in construction, logistics, or manufacturing sectors)
• Strong English communication skills—written and verbal
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic CRM/ERP tools
• Ability to work independently in a fast-paced, high-volume environment
• Strong organizational skills, with the ability to multitask and manage competing deadlines
• High attention to detail and accountability for follow-up
• Familiarity with logistics coordination, shipment documents, or vendor registrations is a plus
El Alfy Saraya is a global leader in stone manufacturing, bespoke woodworking, innovative glass designs, and precision-engineered aluminium and steel elements. Our craftsmanship and aesthetic expertise make us a preferred choice for architects and project managers worldwide. Founded in 1985, we have built a reputation for excellence through close collaborations with architects, consultants, and project managers. Our facilities produce 800,000 square meters of stones, 30,000 bespoke doors, and 100,000 meters of aluminium facades annually, ensuring quality and innovation in every project. Our woodworking extends from bespoke doors to intricate woodwork, blending functionality with aesthetics. Our glass designs redefine interiors with modernity and natural light. Our precision-engineered aluminium and steel elements showcase architectural brilliance and strength. We prioritize premium service, quality, sustainability, safety, and punctuality, which have strengthened our reputation in the marketplace. With branches in Egypt, Qatar, UAE, Saudi Arabia, Turkey, and Italy, our international perspective and innovative approach ensure the highest quality in our products. At El Alfy Saraya, we transform visions into enduring masterpieces, crafting spaces that inspire and endure.