Job description
Outsourcing Advantage is looking for a reliable and organized Executive Assistant to support management with daily operations for a architectural company This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets Key responsibilities include: Manage and organize the manager’s inbox to ensure timely responses and nothing is missed Track project tickets/requests and daily tasks, following up to completion Maintain task management systems and monitor deadlines Coordinate follow-ups with internal team members, vendors, and clients Keep project communications organized and up to date Support management with scheduling, reminders, and general administrative assistance Ensure tasks are completed on time and properly documented Competitive salary.
Opportunity to work on diverse and exciting projects.
Supportive and collaborative work environment.
Weekly payments.
Weekly Incentives based on performance Weekends off.
3+ years of experience in an executive assistant or administrative support role with responsibility for task and email management Strong written and spoken English Professional experience communicating externally with clients or vendors Comfortable using email systems and task or project management tools in a professional setting Ability to provide a brief voice note introducing yourself in English Currently located in the Philippines, Colombia, South Africa, Mexico, Santo Domingo (Dominican Republic), or Egypt Available to work during Eastern Time (ET) business hours Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup) Preferred Qualifications: Familiarity with CRMs or ticketing systems Experience supporting teams in architecture, construction, or engineering environments
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