Job description
SOKNA is dedicated to transforming all aspects of the funeral service process in Egypt.
Our company’s objective is to assist families when they experience a loss by providing a seamless and curated service that relieves them of the stress and fear of navigating funeral logistics.
We’re a highly ambitious start-up with a dedicated and energetic team, and we’re looking for similarly passionate individuals to grow with us.
SOKNA is looking for a Executive Assistant This is a challenging role with tremendous opportunity to learn and grow.
This Executive Assistant will be a jack of all trades and will report directly to the CEO.
S/he must be extremely organized, highly focused and efficient.
S/he must be super punctual and attentive to detail.
This person should be excellent at multitasking and comfortable with the chaos and fast pace of a startup.
The Executive Assistant needs to be flexible, fast-learner, and self-motivated.
● Full coverage ● Team-oriented and supportive work environment ● Opportunities for growth and professional development ● Organize and manage the calendar of the CEO and the executive team.
Book meetings, summarize pre-reads and set clear and efficient meeting agendas ● Attend meetings and take detailed notes.
Identify, assign and track action items to completion ● Handle communication on various channels on behalf of the CEO ● Draft letters, documents, contracts and proposals in English and Arabic to various stakeholders and institutions ● Collect product feedback from customers and third party vendors on a weekly basis though written and verbal communication ● Run analysis and produce weekly data-driven reports and insights ● Prepare and present presentations internally and externally ● Handle sensitive and highly confidential information ● Enforce company rules and regulations in the workplace ● Coordinate travel arrangements for the CEO ● Organizing small, medium and large scale events ● Handle and follow up on recruitment and hiring processes ● Monitor company and team expenditure and propose optimizations ● Collect, submit and reconcile expense reports for the CEO ● Own and handle office management duties ● Perform other duties as assigned by the CEO QUALIFICATIONS ● Bachelor’s Degree from a reputable university.
A Master's Degree is a plus ● 7 - 9 years of experience in an administrative, project management or similar role ● Highly organized, efficient, presentable, impact-driven, and process oriented ● Tech-enabled.
Comfortable with Google Drive, spreadsheets and other tools ● Effective interpersonal skills, with the ability to communicate with diverse stakeholders to drive alignment ● Great with numbers with solid quantitative analysis skills ● Proficient in spoken and written English and Arabic ● Personal Skills: Leadership, Self-Motivated, Teamwork, Critical Thinking, Problem Solving, Result Oriented, Growth Mindset
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