How to Write an Admin Assistant CV That Gets You Hired

Administrative assistants play a crucial role in keeping offices running smoothly. From managing schedules and preparing documents to coordinating meetings and supporting teams, your responsibilities touch every part of a business.

That’s why your admin assistant CV needs to do more than list tasks — it should showcase your organizational skills, attention to detail, and ability to support operations at all levels.

Whether you’re targeting roles in Dubai, Riyadh, Doha, or beyond, this guide will help you craft a CV that gets noticed and leads to interviews.

What Employers Look for in an Admin Assistant CV

Hiring managers across the GCC are looking for:

• Strong organizational and communication skills

• Proficiency in office software (Excel, Outlook, etc.)

• Professionalism and discretion

• Fluency in English and/or Arabic

• Experience managing calendars, travel, and documents

• Ability to multitask and work under pressure

Let’s break down the sections that should be in your CV — and how to write each one effectively.

Key Sections of an Admin Assistant CV

1. Contact Information

Include your full name, location, phone number, and email.

Example:
Fatima Al Nuaimi
Administrative Assistant | Abu Dhabi, UAE
fatima.n@email.com | +971 5X XXX XXXX

2. Personal Summary

Write a brief paragraph (3–4 lines) introducing yourself and your strengths.

Example:
“Detail-oriented administrative assistant with 4+ years of experience in corporate environments. Skilled in managing executive calendars, organizing travel arrangements, and preparing reports. Known for discretion, efficiency, and problem-solving.”

3. Skills Section

List both technical and soft skills relevant to the role.

Technical Skills:

• Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Calendar and travel coordination

• Document preparation and filing

• Meeting scheduling and minutes taking

• Office management tools (e.g., SharePoint, Trello)

Soft Skills:

• Organization

• Verbal and written communication

• Time management

• Attention to detail

• Confidentiality

4. Work Experience

List your most recent jobs first. Focus on your achievements, not just duties.

Example:
Administrative Assistant | Al Futtaim Group | Dubai
Feb 2021 – Present

• Managed scheduling and logistics for 3 senior executives

• Coordinated travel and visa arrangements for team members across 4 countries

• Organized internal events and documented minutes for all departmental meetings

• Reduced document processing time by 20% by implementing a new filing system

5. Education

Include your degree(s), institution, and graduation year.

Example:
Diploma in Office Administration
Zayed University, UAE
Graduated: 2018

6. Certifications (Optional but Valuable)

Mention any administrative, communication, or computer skills certifications.

Examples:

• ICDL (International Computer Driving License)

• Business Communication Skills Certificate

• Microsoft Excel Advanced – Coursera

7. Languages

Highlight your language abilities — especially if you’re applying for roles in bilingual offices.

Example:

• Arabic: Native

• English: Fluent

• Tagalog: Conversational

Admin Assistant CV Tips for the GCC

• Use clear formatting — bullet points, consistent fonts, and no clutter

• Customize your CV for each job — use phrases from the job description

• Quantify your impact when possible (e.g., “Managed 10+ travel bookings per month”)

• Keep it concise — ideally 1 to 2 pages

• Save as a PDF to preserve formatting when uploading online

Common Mistakes to Avoid

• Using the same generic CV for every application

• Forgetting to mention relevant software or systems you use

• Listing only duties without achievements

• Typos or grammatical errors

• Including outdated or irrelevant experiences

Ready to Apply?

Once your admin assistant CV is updated and polished, don’t delay. Opportunities across the UAE, Saudi Arabia, and the wider GCC are available now — especially in government, education, and corporate sectors.

Upload your CV to Bayt.com to start applying today.