Quality Coordinator (m/f/d)

The Quality Coordinator will play a key role in supporting a research‑driven, technology‑focused environment by managing, organizing, and maintaining all project documentation and internal procedures. This role requires a meticulous and detail‑oriented professional who can ensure proper version control, quality checks, and compliance across all deliverables.

You will also oversee the internal documentation platform, ensuring content is consistently updated, accessible, and aligned with organizational standards. The position involves close collaboration with cross‑functional teams to promote best practices and standardization across the centre.

• Document Lifecycle Management — Oversee the creation, versioning, approval, and archiving of documents, ensuring full traceability and compliance.

  
  
  

• Template Standardization — Maintain and update document templates to improve consistency and usability across teams.

  
  
  

• Quality Control — Conduct accuracy and compliance checks on documents before submission or release.

  
  
  

• Internal Platform Maintenance — Manage the internal documentation platform, ensuring timely content uploads and updates.

  
  
  

• Training & Knowledge Sharing — Deliver training sessions to promote best practices in documentation and process adherence.

  
  
  

• Documentation Standards — Work with teams to develop and implement documentation guidelines and standards.

  
  
  

• Project Documentation Management — Ensure project files are properly organized, accessible, and stored within the document management system.

  
  
  

• Reporting & Records — Generate reports and maintain accurate logs of document submissions, approvals, and revisions.

  
  
  

• Stakeholder Support — Serve as the primary contact for document‑related inquiries, offering guidance and support.

  
  
  

• Quality Metrics Tracking — Support the tracking and consolidation of quality KPIs across projects and processes.

  
  
  

• Management Reporting — Assist in preparing dashboards, summaries, and quality reports for leadership visibility.

  
  
  

• 3–5 years of experience in document management or quality‑related roles, ideally in a project‑driven environment.

  
  
  

• Strong understanding of document control procedures, versioning systems, and documentation standards.

  
  
  

• Familiarity with process frameworks and structured workflows.

  
  
  

• Proficiency in document management tools and Microsoft Office applications.

  
  
  

• Exceptional attention to detail and organizational skills.

  
  
  

• Ability to produce clear, structured documentation (procedures, guidelines, instructions).

  
  
  

• Strong communication and interpersonal skills with a customer‑focused mindset.

  
  
  

• Ability to work with structured data and support KPI tracking and reporting.

  
  
  

• Experience supporting reporting cycles, including data collection, validation, and presentation.

  
  
  

• Bachelor’s degree in Business Administration, Information Management, or a related field.

  
  
  

• Familiarity with project management methodologies is an advantage.

  
  
  

• Exposure to quality assurance or compliance frameworks is a plus.

  
  
  

• Basic understanding of data handling, dashboards, and performance tracking.

  
  
  

• Strong analytical and problem‑solving abilities.