Project Cost Controller - 6 month contract

To effectively manage and control project costs within the Reinstatement Program, ensuring accurate financial tracking, reporting, animate with transversal teams and administrative organisation (contract and documentary register) throughout the insurance claim process. This involves high support to the Team and close collaboration with Finance, Accountancy, Procurement and Maintenance departments to deliver cost-effective solutions and maximize claim recovery. This position will cover the control and the lead of the financial project workflow process.

KEY RESPONSIBILITIES

Strategic

1. Lead the cost control function within the Reinstatement/ Project Team, overseeing all cost-related activities for the insurance claim project from planning to execution, including stakeholder management. Support the Project Managers in providing with accuracy each step of the financial statement
2. Lead the communication to impulse the involvement of each team
3. Develop and maintain a strategic relation between all the departments
4. Create and collect data from the different soft and tools existing to prepare KPIs & reports
5. Anticipate the financial statement from the daily to yearly basis to improve the cashflow

Financial

1. Supervise project cashflow delivery through the different parties involves between insurance, customer, procurement. Anticipate on the claim payment with the right input and balanced evaluation.
2. Oversee coordination with Procurement, Accountancy, Finance and Department to provide project justifications & evidences ready for the insurance.
3. Ensure timely and accurate invoicing and monitor receivables for plans with Accountancy.
4. Escalate to the Project Director all matters that cannot be resolved at a working level and will have an impact on cost, time, scope, and overall project deliverables.
5. Perform proper handover of newly delivered assets to respective owners at RTA and KM, assist them to follow the right procedures.
6. In liaison with Procurement department, develop and maintain procurement database.
7. Develop KPI matrix to track project progress and financial follow-up.
8. Identify cost-saving opportunities without compromising project quality and safety standards.

Stakeholder / Customer 

1. Foster collaborative relationships with internal stakeholders, contractors, 3rd parties, and RTA, adhering to the company's collaborative business relationship policy.
2. Establish and maintain a robust document control system, ensuring all project documents are complete, up-to-date, and stored securely in accordance with company policy and audit requirements,
3. Perform proper closeout of all projects managed by self or by directly reporting project managers to ensure that all documentations are handed over, and remedial works completed.
4. Conduct post-project reviews to identify lessons learned and best practices in cost control, and disseminate this knowledge to the team and relevant stakeholders. Ensure insurance claim is accurately followed, in term of process, accountancy and structured documentation (each document will have to be recorded in a dedicated virtual library for this specific project)

Operational 

1. Effectively apply KM methodologies," specify which methodologies: "Apply relevant cost control methodologies (e.g., earned value management, activity-based costing) and financial procedures, ensuring compliance with project standards and best practices. In liaison with the Project Director, monitor, report progress and proactively identify and assess potential cost risks and develop mitigation strategies to minimize project financial exposure..
2. Perform programme management to identify impacts and effective mitigations for programme critical paths.
3. Track project progress daily, weekly, and monthly, and prepare required reports for circulation to stakeholders.
4. Coordinate with cross-functional teams to ensure a perfect integration.

Capability / People 

1. Foster a collaborative and inclusive work environment, promoting knowledge sharing and teamwork.
2. Conduct performance evaluations and identify training needs to enhance team capabilities and performance.

ROLE DURATION

• 6 months/Renewable 6 months

EDUCATIONAL QUALIFCATIONS

Min.

Required

Desirable

Education

1. Bachelor’s degree in finance, economics, accounting or similar

1. Project Management Certification

Experience

1. Experience as a Cost controller
2. Experience in contract negotiation, costing
3. Experience of O&M Metro / Tram environment
4. Experience in Insurance environment

1. Insurance / Public transportation is a plus.
2. Strong experience in subcontractor management is required.
3. Experience of Dubai or Tram is preferred.

Skills / Training

1. Fluent in English.
2. Ability to listen, communicate effectively, assess. priorities and make decisions.
3. Goal oriented, KPI focus.
4. Excellent project management and leadership skills.
5. Excellent stakeholder management.
6. Strong organizational skills.