Procurement Projects Specialist JOB

Job Title: Procurement Projects Specialist

Role Purpose:

To strengthen Supply Management governance and project delivery by analyzing procurement requirements, developing process frameworks and documentation, and coordinating compliance and submission activities, ensuring quality, consistency, and alignment with organizational standards and procedures.

Key Responsibilities:

Procurement Projects & Governance Delivery

• Analyze incoming requests and requirements, ensuring proper understanding, segregation, and structured handling before routing or response
• Consolidate and validate inputs from relevant teams, ensuring accuracy and completeness prior to submission
• Develop, review, and update procurement documents, circulars, and forms, ensuring content quality, version control, and alignment with internal procedures
• Analyze process requirements, develop process maps, and identify gaps to enhance clarity, efficiency, and standardization across Supply Management activities
• Develop action plans to address identified process gaps and support implementation through to effective closure
• Support preparation and submission of requirements to external entities (e.g., DGE), ensuring alignment with defined standards
• Participate in external meetings and discussions to support submissions and governance initiatives

Governance, Compliance & Controls

• Implement document control practices, ensuring governance documents are properly classified, versioned, and stored
• Support audit and compliance activities by preparing documentation, consolidating responses, and contributing to gap analysis and corrective action identification
• Support internal audit reporting by preparing required data, documentation, and evidence packs
• Maintain and update the unit risk register, ensuring risks are accurately recorded, tracked, and escalated
• Support preparation and maintenance of the unit functional plan, tracking progress and escalating delays as required
• Manage relationships with vendors and external partners to enhance cybersecurity capabilities.

Performance, Reporting & Planning

• Monitor and track KPIs and Supply Management initiatives, preparing management reports and analytical insights to support performance tracking and decision-making
• Ensure data accuracy, completeness, and alignment with reporting requirements and deadlines

Stakeholder Engagement & Communication

• Identify awareness needs, develop materials, and conduct sessions to ensure stakeholders understand procurement processes, requirements, and updates
• Provide ongoing guidance and clarification to stakeholders, escalating complex or policy-related queries as required

Shared Activities

• Carry out any other duties and responsibilities related to the role at the request of the direct manager
• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner
• Demonstrate compliance to organization's values and ethics to support the establishment of a value driven culture within the organization
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes, and practices considering global standards, productivity improvement, and cost reduction
• Comply with all OSH policy, procedures, and relevant legislations that are applied in DCT
• Report any incident, near misses, occupational illness, unsafe practices, and conditions immediately to the concerned person
• Protect yourself and fellow workers from any OSH hazards in the workplace, where applicable
• Use appropriate Personal Protective Equipment PPE, where required
• Be familiar with emergency and evacuation procedures
• Assist with the preparation of risk assessments, if required
• Prevent creating any hazards and risks to yourself, co-workers, and to the workplace
• Cooperate with OSH Officer to maintain a safe and healthy workplace at DCT
• Participate actively in the OSH program instituted by DCT and in case of emergency

Communication and Business Relationships:

Internal

• Supply Management Sections
• Procurement Enablement Section
• Procurement Projects Unit Head
• DCT End-User Departments
• Finance and Legal Departments
• Internal Communications

External

• Vendors and suppliers
• External auditors, internal auditors, and consultants
• Government entities and relevant authorities (e.g., DGE)
• Any relevant external parties as instructed by the Unit Head

Qualifications :

• Bachelor's degree in Business Administration, Supply Chain, Engineering, or a related field
• Professional certifications in procurement, project management, or governance are an advantage (e.g., CIPS, PMP, PRINCE2, or equivalent)
• Practical exposure to procurement governance, process development, or project coordination activities within a public sector or similar environment is an advantage

Experience:

• 5-7 years of experience in the field.

Skills:

• Full professional proficiency in English (written and spoken)
• Arabic is an advantage
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, and Outlook)
• Digital and AI literacy, with the ability to utilize technology and data tools to enhance productivity, analysis, and reporting
• Strong ability to analyze requests, identify requirements, and consolidate data from multiple sources
• Ability to develop, review, and maintain procurement documents, forms, circulars, and process maps
• Knowledge of procurement processes, policies, and governance frameworks
• Ability to develop and implement process improvement initiatives and action plans
• Ability to monitor KPIs, track performance, and prepare reports and analytical insights
• Strong analytical thinking and problem-solving capability
• High attention to detail and quality of deliverables
• Effective stakeholder coordination and communication skills
• Ability to develop and deliver awareness materials and sessions
• Ability to manage multiple priorities and meet deadlines
• Adaptability and ability to work in a dynamic, process-driven environment