Office Assistant

Responsibilities:

• Oversee daily office operations and ensure that office processes run smoothly
• Manage office supplies inventory and place orders as needed
• Answer calls
• Deliver or bring necessary documents and other materials to contractor or client
• Receive mail and all necessary documentation
• Coordinate maintenance and repairs of office equipment
• Organize and schedule meetings and appointments
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Handle office-related inquiries and provide general support to visitors
• Plan in-house or off-site activities, such as parties, celebrations, and conferences
• Ensure office safety and compliance with health and safety regulations
• Manage office budget and expenditures
• Implement and maintain office procedures and policies
• Support Director in onboarding and offboarding employees
• Liaise with facility management vendors, including cleaning, catering, and security services

Requirements:

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an administrative assistant or Secretary will be a plus

Work Environment:

• This role operates in a professional office environment
• The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements:

• Ability to sit for extended periods
• Ability to lift office products and supplies, up to 20 pounds