Administrative Officer

To ensure the smooth and efficient daily administrative operations of the company while providing essential support to the sales, marketing, and executive teams, and coordinating tasks between departments.

Key Responsibilities

1. Handle all incoming and outgoing correspondence, including emails, memos, and calls.
2. Prepare and manage real estate contracts, agreements, and forms (e.g., Form A, B, F as per DLD requirements).
3. Organize and maintain both digital and physical files related to property listings and clients.
4. Schedule and coordinate meetings, property visits, and company events.
5. Follow up on documentation with government authorities (Ejari, DLD, RERA).
6. Upload and manage property listings on real estate portals (Property Finder, Bayut, Dubizzle).
7. Assist the sales team with quotation sheets, payment plans, and legal documentation.
8. Manage office suppliers, stationery, and service providers.
9. Support the sales team in customer follow-up, reporting, and appointment scheduling.
10. Track expiration dates for trade licenses, tenancy contracts, and renewals.