admin operation coordinator

Job Summary:

The Operations Admin Coordinator is responsible for providing administrative support to the operations team, ensuring smooth day-to-day operations. This role involves coordinating schedules, managing documentation, liaising with internal departments, and handling logistical tasks to enhance operational efficiency.

Key Responsibilities:

1. Administrative Support:

• Assist the Operations Manager with daily administrative tasks, including scheduling, correspondence, and documentation.
• Prepare and maintain reports, records, and files related to operational activities.

1. Data Management:

• Update and maintain accurate records in company databases and filing systems.
• Generate reports and track key metrics to support decision-making.

1. Communication & Coordination:

• Act as a point of contact between the operations team and other departments.
• Coordinate meetings, prepare agendas, and follow up on action items.
• Communicate with vendors, clients, and external partners as required.

1. Logistics Support:

• Monitor and manage inventory levels, supplies, and equipment.
• Arrange travel, accommodations, and logistics for team members when necessary.

1. Compliance & Documentation:

• Ensure compliance with company policies and industry regulations.
• Assist in preparing documents for audits and inspections.

1. Problem Solving & Troubleshooting:

• Address and resolve any operational issues promptly.
• Identify process improvements to enhance efficiency.

1. Other Duties:

• Perform additional tasks as assigned by the Operations and Admin Managers.
• Support special projects and company events as required.

Qualifications:

• Education: Diploma or Bachelor’s degree in Business Administration, Operations Management, or a related field.
• Experience: Minimum of 2 years of experience in administrative or operations coordination.
• Skills:
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and in a team-oriented environment.
• Detail-oriented with strong problem-solving skills.

Core Competencies:

• Multitasking and Prioritization
• Adaptability and Flexibility
• Effective Communication
• Attention to Detail
• Team Collaboration
• Problem Solving