JOB PURPOSE / OBJECTIVE 

To contribute to effective and efficient project quality management through proper management and control of all project documentations and records, including compiling of manual/computerized records, and maintenance of same in accordance with applicable technical requirements, company policies and procedures. 

 KEY ACCOUNTABILITIES 

• Create and maintain project documents in existing file management systems. Generate and review certification document packages for quality assurance reviews.

• Work closely with contractors, sub-contractors, quality assurance, and quality control team members to ensure QA and project requirements for document management are being met including delivery of project final documentation.

• Development of meeting minutes and administrative tasks as necessary to support the construction team. Ensuring controlled distribution of reviewed documents to team members and final document management systems.  

• Interpret contract specifications and applicable standards for project document management, including acceptance requirement for construction drawings, construction plans, procedures and reports.

• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines.

• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines.

• Handle records across various departments, keep other personnel updated on new document version and how to obtain access.

• Collect and register all technical documents such as drawings and blueprints in the company’s system.

• Support field inspection personnel in materials documentation processes.

• Scan and upload documents according to Company procedure.

• Ensure compliance with all applicable information security policies & procedures. 

QUALIFICATIONS & EXPERIENCE