Purchasing Coordinator

The Purchasing Coordinator at Rentokil Boecker is responsible for supporting procurement operations by managing purchase orders, coordinating with suppliers and internal stakeholders, and ensuring timely delivery of goods and services. The role oversees shipment tracking, invoice validation, and compliance with regulatory requirements, while maintaining accurate records and reports. Additionally, the position supports supplier sourcing, travel arrangements, and ensures continuity of operations by covering the Purchasing Officer when needed.

Key Responsibilities

• Logistics & Shipment Tracking
  Monitor shipment progress and delivery schedules to ensure timely receipt of goods. Coordinate with logistics and warehouse teams to verify that all received items align with purchase orders and specifications.
• Order Processing & Procurement Execution
  Prepare, issue, and manage purchase orders in accordance with company procedures. Ensure accuracy and completeness of all procurement documentation.
• Supplier Sourcing & Management
  Identify, evaluate, and maintain a database of potential and existing suppliers. Support supplier selection processes based on cost, quality, and reliability.
• Financial Coordination
  Validate that supplier invoices correspond with purchase orders and delivery records. Liaise with the Finance Department to support accurate and timely payment processing.
• Reporting & Record Management
  Maintain comprehensive and up-to-date records of procurement activities, including pricing, contracts, and cost savings. Generate periodic reports as required.
• Compliance & Documentation Management
  Ensure all regulatory documentation, including chemical certifications (e.g., SFDA) and MSDS, is accurate, valid, and up to date.
• Order Follow-up & Issue Resolution
  Track pending orders and proactively address delays, discrepancies, or supply issues to ensure continuity of operations.
• Travel Coordination
  Arrange business travel for employees, including flight bookings and related logistics, in line with company policies.
• Coverage & Support
  Act as a backup for the Purchasing Officer during absences, ensuring continuity of procurement operations.