Administration Officer (Kuwaiti Nationals)

Job description:

- Oversee and manage the day-to-day administrative operations of the organization.

- Handle employee’s visa renewal, new joiners visa issuance and separated employee’s visa cancellation.

- Ensure all local authority company’s licenses are renewed on time.

- Coordinate with various departments to ensure smooth workflow and efficient processes.

- Implement best practices and standard operating procedures for administrative tasks.

- Lead efforts to maintain and improve office facilities, ensuring a safe, comfortable, and functional environment.

- Ensure high quality of services provided to all Kuwait Steel employees including but not limited to Catering, Cleaning, Clinic, gardening, accommodation, and transportation services.

- Collaborate with vendors and service providers for facility maintenance and repairs.

- Monitor and manage office supplies, equipment, and inventory.

- Assist in budget planning and allocation for administrative and general service functions.

- Monitor expenses, review financial reports, and identify cost-saving opportunities.

- Collaborate with finance teams to ensure accurate invoicing and financial compliance.

- Analyse existing processes and procedures to identify areas for improvement.

- Lead initiatives to streamline processes, enhance efficiency, and reduce operational bottlenecks.

- Implement changes and monitor their effectiveness.

- Oversee and manage special projects related to administrative and general service functions.

- Develop project plans, allocate resources, track progress, and ensure timely completion.

- Ensure compliance with relevant regulations, policies, and procedures.

- Implement and enforce health and safety measures within the organization.

- Collect and analyse data to generate reports and insights for management decision-making.

- Provide regular updates and reports on administrative and general service activities.
Job Qualifications:

• A bachelor's degree in business administration, management, or a related field (or equivalent experience).
• 3 to 5 years of relevant experience in administrative and general service roles.