Project Coordinator

Job Summary

The Project Coordinator assists project managers in organizing ongoing projects, including monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. The role ensures all paperwork and processes are followed during the project lifecycle. The role holder is also a liaison for the Company and will have regular contact with clients.

Job Responsibilities 1

Assist in the development and implementation of project plans, timelines, and schedules, ensuring alignment with project goals and objectives.

Coordinate with project stakeholders, including clients, architects, engineers, subcontractors, and suppliers, to facilitate communication, resolve issues, and ensure project progress.

Maintain project documentation, including contracts, permits, drawings, and correspondence, organizing and updating records to ensure accuracy and accessibility.

Schedule and facilitate project meetings, including kickoff meetings, progress meetings, and coordination meetings, documenting meeting minutes and action items to track progress and decisions.

Assist in the allocation of resources, including labor, equipment, and materials, coordinating deliveries and logistics to ensure timely availability and utilization.

Monitor and enforce quality control standards and procedures, conducting inspections and audits to ensure workmanship and materials meet project specifications and industry standards.

Assist in monitoring project budgets, tracking expenses, and reporting on financial performance, identifying variances and contributing to cost control efforts.

Identify and assess project risks, such as safety hazards, schedule delays, and budget overruns, developing risk mitigation strategies and contingency plans to minimize impacts on project outcomes.

Manage change requests and variations to project scope, assessing impacts on schedule, cost, and resources, and coordinating with stakeholders to implement approved changes.

Prepare and distribute project reports and status updates to project stakeholders, including progress reports, milestone tracking, and risk assessments, ensuring transparency and accountability throughout the project lifecycle.

Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Job Responsibilities 2

Additional Responsibilities 3

Job Knowledge & Skills

Understanding of construction processes, terminology, and industry standards to effectively coordinate project activities and communicate with stakeholders.

Proficiency in project management software tools such as Microsoft Project or Primavera P6 to create schedules, track progress, and manage project documentation efficiently.

Excellent verbal and written communication skills to liaise with clients, contractors, and team members, facilitating effective collaboration and ensuring project requirements are understood and met.

Strong organizational skills to manage multiple tasks, deadlines, and priorities effectively, maintaining accurate records and documentation, and keeping project activities on track.

Ability to identify issues, analyze problems, and propose solutions in a timely manner, demonstrating resilience and resourcefulness to address challenges and keep projects moving forward.

ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies
AI Fluency
Agility
Resilience
Quality
Leadership
Project Management L2
Cost Management L2
Design & Construction L2
QA/QC L2
HSE L2


Education
Bachelor's Degree in Business Administration or any related field
Certificate in PMP or any Related Technical Certificates