Key Functions:
Provide full support to the Project Director for the MENA Region.
· Provides direct staff support to the Director including receiving and directing/assisting correspondence and visitors, handling telephone calls and enquiries, scheduling and maintaining calendar and appointments, screening, analyzing and preparing responses to incoming correspondence, handling day-to-day public and personal relations.
· Anticipate and prepare research and briefing papers in advance of appointments and presentations. Draft subsequent correspondence and follow up as necessary.
· Prepare first draft of documents, letters and reports – edit and review documents drafted by others for dissemination by the Director.
· Managing and maintaining the Director’s diary and flagging on urgent correspondence.
· Plan and coordinate logistics for Director’s participation to internal and external events. Assisting the Director to plan trips and ensures effective logistics items (flights, visas,etc.)
· Write minutes of the meetings and calls of the Director when necessary;
· Following up on invitations from partners and in consultation with the Director, ensuring proper representation
· Maintaining and management of leave schedule for the Director
· Monitor Director’s expenses and action as necessary