Buyer

Diploma in Engineering or Bachelor's degree in Science or Commerce from accredited University. Minimum 5 years of relevant experience in Procurement, Material / Supply Management function within and oil/gas or petrochemical industry

• Professional Certification in Material /Supply Management and Business Administration will be an advantage.

• Knowledge of the latest purchasing policies, procedures & practice prevailing in the market.

General Requirements

• Experience in working in Procurement Section, Material / Supply Management function within and oil/gas or petrochemical industry able to work with limited supervision to ensure materials are procured according to time limits, cost, quality standards and user specifications.

• Should possess good knowledge of Incoterms, Insurance, contractual terms & conditions with multi-national exposure.

• Cost conscious, Skills in negotiating, problem solving, analytical.

• In-depth knowledge of the products to be procured and its specification to suggest alternatives.

• Aware & experienced in International Commercial / Legal and Logistics, Insurance terms/conditions & terminologies.

• Team player, goal oriented, flexible, self-motivated, cost conscious energetic, positive attitude, achievement driven, integrity, critical, diligent, and good interpersonal relationship to solve problems in very efficient manner.

• Organizational skills that demonstrate the ability to resolve conflicting priorities.

• Ability to work in a fast-paced environment that expects the highest level of customer service and ethical business behavior.

• Report to Department Supervisors in courteous manner with positive attitude and attend to their requests promptly.

• Ability to understand and interact with diverse groups and operations.

• Understanding of key business objectives and work processes.

• Possess good Time Management and good at multi-tasking.

• Responsible and committed to Health, Safety, Security and Environment, Responsible Care and Product Stewardship.

• Effective communication skills in Spoken and Business English (verbal and written), both oral and written.

• Familiar in working with ERP software's like SAP S/4 Hana / SAP Ariba and also should be well versed with MS 365 mailing system and MS office programs, like MS word, MS Excel, PowerPoint etc.

• Maintain confidentiality and secrecy of all company related information and data.

Position Summary

• To ensure transactional procurement activities are performed in compliance with Company's Procurement policies & procedures, Business principles and Group's HSSE policies.

• Compile and manage procurement of all types of MRO spare parts, commodities and consumable items and materials.

• Undertake procurement activities required by the Company to deliver the requirement safely and timely from compiling RFQs, handling Technical Queries/Commercial Queries, Commercial Evaluation, Negotiation, preparing Approving Authority recommendations and Order Award.

• Effectively handle post award order management and close out of Purchase Orders including expediting, handling disputes and resolution of irregularities.

• Conduct Negotiations on Prices and other Commercial Terms & Conditions and obtain best value for the Company.

• Coordinate the Logistics along with company clearance team, contractor and stakeholders for all export & import shipments.

• Coordinate between stakeholders and logistics team for securing various statutory approvals from the Customs, Environment, Civil Defense, ICT etc.,

• Engage actively with Stakeholders and develop good business relationship with regular Suppliers/Contractors and support company Supply Chain in effective Performance Feedback Reporting.

• Effectively manage audits of the respective files.

• Support the respective company Supply Chain Team with inputs for them to generate fortnightly, monthly, quarterly and yearly reports.

• Participate in Trainings and Workshops by the Company

• Strictly comply with Company's Code of Conduct and Conflict of Interest Protocols.

Key Accountabilities

• Handling complete procurement cycle for purchase orders with limited supervision:

• Review of Purchase Requisitioners to assess adequacy of specifications and documents and ensure it is updated prior to floating tenders / enquiries.

• Selection of suppliers, preparation of RFQs /Purchase orders with supporting documentation

• Preparation and issuance of RFQs / Enquiries

• Techno-Commercial Evaluation of bids (compliance to specification, quality, price, service support, availability, reliability, reputation, history etc) with support from the user.

• Elaboration and presentation of commercial recommendation to company for approval.

• Preparation and Award of Purchase Order

• Expediting delivery, handle Irregularities, claims and facilitate payment etc.

• Co-ordination with logistics provider to ensure smooth movement of the goods from supplier's warehouse to the company's site.

• Interacting with vendors and end user departments to coordinate, facilitate, and resolve routine day to day procurement issues.

• Working on a time-bound schedule to meet the various users' annual plant shutdown material requirements, unforeseen urgent / emergency requirements under pressure in an efficient and timely manner.

• Reviewing current source and continually pursue new qualified sources of goods and services through market intelligence to achieve uninterrupted supplies of materials.

• Researching and evaluating continuously existing suppliers to convert single source / brand to multi-source/brand.

• Regularly evaluating suppliers' performance to identify areas requiring improvement.

• Handling Irregularities and Insurance Claims and complete in a time bound schedule.

• Staying alert of changing market conditions and adopt best practices as appropriate.

• Ensuring compliance with Safety, Health, Security and Environment Management System thus allowing for safe, efficient operations.

• While delivering the responsibilities, the jobholder shall exhibit exemplary HSSE behavior and shall ensure that his team members also adopt and exhibit exemplary HSSE behaviors.

• Maintain Documentation and Records in soft and hard form and in SAP systems.