Data Entry Specialist

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date.

This is not just typing — you will:

• Validate and clean data
• Maintain CRM and system accuracy
• Support finance, sales, and operations
• Ensure records are audit-ready

You are the backbone of data integrity across the business.

• Enter and update records in:
  • Salesforce
  • HubSpot
  • Airtable
  • Excel / Google Sheets
• Cross-check data against:
  • Invoices
  • Contracts
  • Customer and employee records
• Correct:
  • Errors
  • Duplicates
  • Missing fields

• Clean and standardize datasets using:
  • Filters
  • Pivot tables
  • Formulas
• Apply consistent:
  • Naming conventions
  • Formatting
  • Categorization
• Perform regular data audits to ensure quality

• Organize records in:
  • Google Drive
  • Dropbox
  • SharePoint
• Maintain:
  • Logical folder structures
  • Version control
• Ensure all files are easy to find and audit-ready

• Generate daily/weekly reports:
  • Data updates
  • Transactions
  • Audit logs
• Support:
  • Finance (AR/AP data entry)
  • Sales (lead/contact updates)
  • HR (employee data)

• Handle sensitive data securely:
  • Financial
  • Personal
  • Client information
• Follow compliance standards (GDPR, HIPAA, CCPA if applicable)

• Identify recurring data issues
• Suggest improvements such as:
  • Automation
  • Better templates
  • Improved workflows
• Help reduce manual errors and inefficiencies

• You have exceptional attention to detail
• You catch errors others miss
• You are fast, accurate, and consistent
• You’re comfortable with repetitive, high-volume work
• You take ownership of data quality

• 1–2 years experience in:
  • Data entry
  • Clerical or administrative roles
• Strong proficiency in:
  • Excel / Google Sheets
  • (filters, sorting, pivot tables, formulas)
• Experience with CRMs:
  • Salesforce or HubSpot
• High typing speed and accuracy

• Experience in high-volume environments:
  • E-commerce
  • Finance
  • Healthcare
  • Logistics
• Basic knowledge of:
  • SQL
  • Google Apps Script
• Experience in compliance-heavy industries

• Input new records into CRM or spreadsheets
• Audit and clean existing data
• Cross-check entries with source documents
• Generate reports for teams
• Organize and maintain file systems
• Handle ad hoc data requests

In short:
You ensure all business data is accurate, clean, and reliable.

• Typing accuracy ≥ 98%
• Error rate < 1%
• Data entry completed within SLA (same day/next day)
• Reports delivered accurately and on time
• Clean, well-structured datasets

• High ownership over business-critical data
• Exposure to multiple departments (finance, sales, HR)
• Clear performance metrics
• Opportunity to improve systems and workflows
• Strong foundation for growth into operations or analytics roles

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (timed data entry + error-checking test)
• Client Interview
• Offer & Background Verification

If you:

• Are detail-obsessed and accurate
• Work fast without compromising quality
• Take pride in clean, reliable data

This role is a strong fit.