Senior Purchasing Officer

JobSummary:

The STRIDES Morocco SeniorPurchasing Officersupports activities related to the procurement of materials,partsand equipment for the company.Submits andprocess espurchase orders as authorized following policies and procedures for the operation of procurement activities.Assistswith monitoring departmental costs,schedulesandperformancetoensureapprovalandpaymentoftransactionscompletion.Coordinates purchasing activities with other departments to maintain inventories at plannedlevels.

Accountabilities:

• Prepares,maintains, and reviewspurchasingfiles,reportsand price lists forthe project.

  
  

• Assistswith developing bidspecificationsand conducting competitive procurement processes in compliance with USG regulations.

  
  

• Reviews requisition orders to verify accuracy,terminologyandspecifications.

  
  

• Contactssupplierstoscheduleorexpeditedeliveries,resolveshortages,missedorlate deliveries to ensure contract terms and company needs are met.

  
  

• Approvesbillsforpaymentandcalculatescostsofordersandforwardsinvoicesto appropriate accounts.

  
  

• Maintainspoliciesandproceduresoforganizationalandgovernmentregulationsaffecting purchases and shares information with management, staffmembersand vendors.

  
  

• Checks shipments to ensure orders are filledcorrectlyand goods meetspecifications.

  
  

• Comparesprices,specifications,anddeliverydatestodeterminethebestbidamongsuppliers.

  
  

• Maintainsdocumentationofpurchaseordersandverifiesinvoicesforpaymentwithaccounting.

  
  

• Assistswith developing and revising procurement operating procedures andpolicies.

  
  

• Interacts with internal and external customers to ensure purchasing activities within functionalareasaremetandcomplywithgovernmentregulationsandcompanyprocedures.

  
  

• Analyzesquotations received, selects or recommends suppliers, and schedules deliveries.

  
  

• Supervises preparation of orders and follows up toexpeditedelivery and shipment.

  
  

• Obtains certificationsofdelivery and conducts checks against orders; reviews and approves invoices for orders placed.

  
  

• Develops andmaintainsnecessary records and files for efficient procurement operations.

  
  

• Monitors budget to ensure policies are adheredtoand no overages occur with allowable expenses.

  
  

• Serves as point of contactregardingcustoms regulations related to imports, exports, and international commerce as applicable.

  
  

• Conducts internal audits with accounts payable to demonstrate compliance with company purchasing policies.

  
  

• Receives, examines, andprocessesrequisitions and other documents related to the purchase of supplies, materials, and equipment.

  
  

• Comparescosts andevaluatesthe quality and necessity of supplies, materials, and equipment.

  
  

• Inventories equipment andassistswith asset management throughout the asset life cycle, including end-of-life disposition.

  
  

• Other duties asrequired.

  
  

Applied Knowledge &Skills:

• Strong knowledge of procurement methods andprocedures.

  
  

• Working knowledge of company policies and standards for procurementservices.

  
  

• Excellent oral and written communicationskills.

  
  

• Proficient use of Microsoft office and computer softwareskills.

  
  

• Demonstrated analytical andproblem-solvingskills.

  
  

• Abilitytoanalyzeandinterpretdata,identifyerrorsandpreparereports.Ability to work well withothers andindependently.

  
  

Problem Solving &Impact:

• Works on problems that are complex in scope andrequireevaluation of identifiablefactors.

  
  

• Exercisesjudgmentwithindefinedpracticesandpoliciesinselectingmethodsand techniques for obtaining solutions.

  
  

• Decisions made generallyaffectown job or specific functionalarea.

  
  

SupervisionGiven/Received:

• Reports to the Finance and Operations Manager.

  
  

• Provides guidance to departmental areas on procurement processes and procedures.

  
  

Education:**

• Bachelor's degree or international equivalent in Business Administration or RelatedField.

  
  

Experience:**

• Typically requires 5+ years of procurement and administrative supportexperience.

  
  

• Prior experienceona USG-funded project or non-governmental organization (NGO) preferred.

  
  

• Understanding ofUSG rules and regulations governing procurement,especially forcontracts, preferred.

  
  

• Articulate,professionalandabletocommunicateinaclear,positivemannerwithclientsandstaff.

  
  

• Must be able to read, write, and speak fluent English, French, and Arabic.

  
  

Typical PhysicalDemands:

• Typical officeenvironment.

  
  

• Abilitytospendlonghourslookingatcomputerscreensanddoingrepetitiveworkonakeyboard.

  
  

• Ability to sit and stand for extended periods oftime.

  
  

• Ability to lift/move up to 5lbs.

  
  

Technology to beUsed:

• PersonalComputer,MicrosoftOffice(i.e.Word,Excel,PowerPoint,etc.),e-mail,telephone,printer, calculator, copier, cell phones, PDAs and otherhand helddevices.

  
  

TravelRequirements:

• Less than10%

  
  

The expected hiring salary range for this role is MAD 240,000 - 300,000 annually for gross salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay,  and budget.  

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employerwhereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding:FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment  process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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