Chief Accountant

1. Job Purpose

The Chief Accountant ensures the accuracy and integrity of the company’s financial statements, serving as the primary auditor of the Trial Balance, Profit & Loss statements, and government-related financial declarations.

2. Key Responsibilities

• Reconcile yearly statements of accounts between the company and all suppliers.
• Prepare and manage company cash flow forecasts.
• Oversee and verify bank and cash reconciliations to ensure cashier operation accuracy.
• Prepare reports on accrual and prepaid charges (insurance, rent, etc.).
• Perform asset depreciation on vehicles, machinery, furniture, and other capital assets.
• Audit the daily consolidated journal and verify all daily financial transactions including:
• Supplier/client invoices and returns
• Franchise sales and returns
• Cash, credit card, and bank deposits
• Ticket resto and other payment types
• Audit and control franchise returns, validate item quantities and applied discounts.
• Monitor and report franchise balances every ten days and generate monthly commission invoices.
• Post monthly salary and insurance journal vouchers in line with payroll and prior-year benchmarks.
• Track and report supplier discounts including contractual and promotional contributions.
• Validate accounts payable including dues to suppliers, banks, and government bodies (e.g. NSSF, Ministry of Finance).
• Ensure correct application of VAT and NSSF journal entries on a quarterly basis.
• Prepare and submit statutory government reports such as R5 and R10.
• Validate daily bank deposits and maintain accurate reconciliations.
• Maintain organized documentation and proper filing of all financial transactions.
• Manage amortization records for assets to ensure timely depreciation entries.
• Flag overdue receivables to senior management for appropriate action.
• Perform other related accounting duties as assigned.

3. Communication & Working Relationships

• Report to and collaborate closely with the Senior Accountant and Finance Manager.
• Liaise professionally with suppliers, franchise partners, and banking representatives.