Administrative Assistant-Onsite

Title:

Job Description

Job Title: Administrative Assistant-Onsite
Company: KBR
Location: Basra, Iraq – Onsite
Employment Type: Full-time, Contract

Rotation: Daily Commute

Required Nationals Local Nationals

About Company

"Belong, Connect, Grow, with KBR!

The KBR team delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.

KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets."

Job Purpose

The Administrative Assistant will provide comprehensive administrative and clerical support to ensure the efficient operation of the office. This role is responsible for managing day-to-day office activities, coordinating communications, maintaining records, and assisting team members to facilitate smooth workflow and contribute to the overall productivity of the organization.

Job Responsibilities

• Provide general administrative support to management and team members, including scheduling meetings, managing calendars, and coordinating appointments.
• Prepare, review, and format correspondence, reports, presentations, and other business documents.
• Manage incoming and outgoing communications, including phone calls, emails, and mail distribution.
• Maintain and organize physical and electronic filing systems, ensuring accurate documentation and records management.
• Coordinate travel arrangements, logistics, and accommodation for staff as required.
• Assist in procurement and inventory management of office supplies and equipment.
• Handle data entry, database management, and report generation as assigned.
• Liaise with internal departments and external stakeholders to facilitate effective communication and coordination.
• Support onboarding processes for new employees, including preparing orientation materials and assisting with documentation.
• Ensure compliance with company policies, procedures, and confidentiality standards at all times.
• Perform other administrative duties as assigned by the supervisor.

Qualifications

• Education: Bachelor's degree in Business Administration, Management, or a related field.
• Experience: Minimum of 5 years of proven experience in an administrative support role, preferably in a corporate, industrial, or similar onsite environment.
• Skills & Competencies:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills with the ability to multitask and prioritize.
  • Excellent verbal and written communication skills in English; proficiency in Arabic is an advantage.
  • High attention to detail and accuracy in work.
  • Ability to work independently and collaboratively within a team.
  • Professional demeanor and strong interpersonal skills.
  • Familiarity with office management procedures and basic accounting principles is a plus.