Project Administrator

The Project Administrator reports to the Team Leader, Project Administration. The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all related topics. This role delivers services to different regions/ business units within Energy Systems.

Primary tasks of this role: 

• High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.

  
  

• Ability to prioritize and deliver timely support requests.

  
  

• Proactive, timely & accurate invoicing in line with contract to reduce WIP balances. 

  
  

• Collaborates and communicates regularly with the Project Controller and Project Manager on related items. 

  
  

• System related activities for assigned projects:

  
  

• Project setup and Maintenance in TeamCenter (Including Agreement & Budget).

  
  

• Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).

  
  

• Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)

  
  

• Draft Invoice Generation.

  
  

• Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.

  
  

• Works with the PC and/or the PM to resolve transactional errors in Oracle.

  
  

• Event entry and processing related to invoicing, and Revenue Recognition.

  
  

• Invoice Processing.

  
  

• Invoice manual revisions to the formatted document, and attachments.

  
  

• Invoice Distribution up to and including Client Portal Entry.

  
  

• Credit Memo approval request, Oracle creation and processing.

  
  

About Energy Systems
We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.