Payroll Specialist (APAC)

Business Unit:

Cubic Corporation

Company Details:
When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.
We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com.

Job Details:

The India Payroll Specialist is responsible for managing the end-to-end payroll process for employees in India while ensuring accuracy, statutory compliance, and timely payroll processing. The role requires strong expertise in Indian payroll regulations, statutory compliances, and payroll systems such as ADP (GlobalView / Streamline / Celergo / Workforce Now depending on implementation).

The role will collaborate with HR, Finance, Tax, and external payroll vendors to ensure smooth payroll operations and regulatory compliance.

The India Payroll Specialist is responsible for managing the end-to-end payroll process for employees in India while ensuring accuracy, statutory compliance, and timely payroll processing. The role requires strong expertise in Indian payroll regulations, statutory compliances, and payroll systems such as ADP (GlobalView / Streamline / Celergo / Workforce Now depending on implementation).

The role will collaborate with HR, Finance, Tax, and external payroll vendors to ensure smooth payroll operations and regulatory compliance.

Key Responsibilities

1. Payroll Processing: Process monthly payroll for India employees accurately and within defined timelines. Manage end-to-end payroll cycle including:

Data collection, Payroll validation, Payroll processing, Payroll reconciliation

Payslip generation, Review payroll inputs including, New hires, Exits / full & final settlements, Salary revisions, Variable pay, Bonuses, Leave without pay (LOP)

Ensure payroll changes are correctly updated in ADP payroll system.

2. ADP Payroll System Management: Operate and manage payroll processing through ADP payroll platforms such as: ADP GlobalView, ADP Streamline

ADP Celergo, ADP Workforce, Upload payroll input files and validate payroll results

3. Generate payroll reports from ADP including: Payroll register, Variance reports, Statutory reports, Finance reconciliation reports

Work with ADP implementation or support teams to resolve payroll system issues.

Participate in UAT testing, payroll transition, and system enhancements.

4. Statutory Compliance (India) Ensure compliance with Indian payroll laws including: Income Tax (TDS), Provident Fund (PF), Employee State Insurance (ESI)

Professional Tax (PT), Labour Welfare Fund (LWF), Gratuity Bonus Act compliance Responsibilities include: Accurate statutory deductions Monthly statutory filings, Form 16 preparation, Income tax declarations & proofs verification

Year-end tax reconciliation

5. Payroll Reconciliation & Controls: Conduct payroll validation checks before payroll release. Reconcile payroll reports with finance and accounting records.

Identify payroll discrepancies and resolve them promptly.

Maintain payroll audit documentation.

6. Employee Support: Respond to employee payroll queries related to:

Salary calculations, Tax deductions, Payslips, PF / ESI deductions

Full & final settlements. Provide guidance on income tax declarations and investment proofs.

7. Full & Final Settlement (FNF), Process exit payroll including:

Leave encashment, Gratuity (if applicable), Bonus payouts

Recovery of dues, Ensure final settlement complies with Indian labor laws and company policies.

8. Payroll Reporting: Generate and maintain payroll reports such as:

Payroll variance report, Headcount report, Payroll cost analysis

Statutory deduction reports, Finance reconciliation reports

9. Vendor Management: Work closely with ADP payroll vendor team.

Track payroll tickets and issue resolution. Ensure SLA adherence for payroll processing.

Required Skills & Competencies

Payroll Knowledge

Strong knowledge of Indian payroll structure

Understanding of CTC structure, salary components, tax calculations

Statutory Knowledge

PF, ESI, PT, TDS, LWF

Gratuity and Bonus calculations

Income tax compliance

System Knowledge

Experience with payroll systems such as:

ADP GlobalView

ADP Celergo

ADP Streamline

SAP Payroll / Workday Payroll (optional but beneficial)

Technical Skills

Advanced Microsoft Excel

Payroll reconciliation

Data analysis

Soft Skills

Attention to detail

Confidentiality handling

Stakeholder management

Strong problem solving skills

Education & Experience

Education

Bachelor’s degree in Commerce, Finance, HR, or related field

Experience

3–7 years of experience in India payroll processing

Experience working with ADP payroll systems preferred

Experience in multinational company payroll operations is a plus

Key Performance Indicators (KPIs)

Payroll accuracy rate

On-time payroll processing

Compliance adherence

Employee payroll query resolution time

Audit compliance

Good to Have

Experience in payroll migration to ADP

Experience in payroll testing / UAT

Knowledge of global payroll operations

Worker Type:
Employee