Payroll & Compliance Sepcialist

Job Purpose:

The Sr HR Specialist is responsible for payroll and benefits administration, and employee benefits programs. Responsible for having overall knowledge of all human resource functions and as a key liaison for onboarding and offboarding process within the organisation. Promotes and maintains the organization values and culture by providing exceptional communication and service to employees. Sets the example of an engaged employee and supports employee engagement.

Responsibilities:

• Payroll Administration

  
  

• Responsible for timely, accurately, and compliantly processing the consolidation of monthly payroll data and statutory payment and bonus allocation.

  
  

• Develop in depth understanding and champion the user interface of the payroll software and HRIS.

  
  

• Audit and process payroll documents.

  
  

• Process employee data for new hires, changes, termination, additional earnings, etc.

  
  

• Prepare and maintain employee files, assuring accuracy, compliance, and confidentiality.

  
  

• Responsible for month-end duties including processing HR related invoices and ensuring timely payment, submitting Payroll summary report to finance payroll accrual (Bonus & Leave accruals) and general ledger reconciliation.

  
  

• Benefits Administration

  
  

• Employee On-boarding: Coordinate the onboarding formalities for the new employee which includes benefits enrollment, company forms, tax forms, IT and Administration formalities.

  
  

• Letter Generation: Issue confirmation, Offer and termination as required. Ensure that employee forms and updates new joiners/resignees on Timesoft.

  
  

• Employee Service: Assist employees regarding benefits claim issues and plan changes. Respond to benefits inquiries on benefits enrollments and status changes. (e.g. medical, insurance, leaves, attendance management).

  
  

• Expat Management: Coordinate EP Renewal, EP Cancellation, Passport endorsement and initiate bank payment when required.

  
  

• Vendor Management: Work with Senior HRBP for escalated support needs, including but not limited to plan design, claims administration, appeals and HRIS data integrity.

  
  

• Employee Education: Prepare and setup meetings designed to help employees obtain information and understand company benefits.

  
  

• Wellness & Plan design: Work with the Senior HRBP to organize wellness events and provides resources for employees. Establish initiatives and programs that help employees attain optimal health. Works with insurance provider to conduct annual benefits review.

  
  

• Data Integrity: Ensure the accuracy of all benefit enrollments and provide vendors with accurate eligibility information. Update HRIS database with new and changing information; ensures accuracy and integrity of information. Responsible for employee benefit file maintenance and storage retention requirements.

  
  

• General HR duties

  
  

• Participate in the new employee onboarding experience.

  
  

• Provide benefit support to HR partners (vendors, team members, management).

  
  

• Develop in-depth understanding of HRIS and all vendor enrollment systems and websites.

  
  

• Ensure all required reporting, forms, and posters are up to date and maintained accurately.

  
  

• Participate in developing Human Resource department goals, objectives, and systems.

  
  

• Participate in Team Meetings and provides backup of duties for HR Team.

  
  

At Tech Data, a TD SYNNEX Company, our values guide everything we do: Together, We Own It, We Dare to Go, We Grow and Win, and above all, We Do the Right Thing. These principles shape how we work with each other, our partners, and our communities as we drive innovation and create lasting impact.

What’s In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

Don’t meet every single requirement? Apply anyway.

At Tech Data, a TD SYNNEX Company, we’re proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you’re excited about working for our company and believe you’re a good fit for this role, we encourage you to apply. You may be exactly the person we’re looking for!

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.