Intellectual Property Operations Specialist

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Role Summary

The IP Operations Specialist exercises advanced subject‑matter expertise across patent, trademark, and Anaqua (AQX) operations while collaborating closely with cross‑functional partners both within HP and across external vendor and counsel networks. This role applies a high level of independent judgment to drive operational excellence throughout the IP lifecycle—including docketing, renewals, filings, data integrity, and reporting—and leads complex, multi‑stakeholder projects with minimal oversight. The specialist contributes to the design, testing, and implementation of AI‑enabled workflow improvements within the IP ecosystem. In addition, this role may provide mentoring, guidance, and technical support to lower‑level team members to strengthen team capabilities and ensure operational consistency.

Key Responsibilities

• IP operations (patents & trademarks): Oversee end‑to‑end docketing, filings, renewals/recordals, portfolio maintenance, and data quality controls in AQX; enforce standards, naming conventions, and templates.
• AQX functions, permissions, queues, dashboards, and release readiness (UAT, triage, issue resolution); partner with vendor support and IT to deliver fixes and enhancements.
• Annuities governance: Orchestrate the monthly annuity cycle (decisions, instructions, reconciliations), ensuring accuracy, timely execution, and auditable records.
• Outside counsel & vendor management: Enforce operating guidelines, streamline intake, invoicing, and document hygiene; resolve issues proactively with clear escalation paths.
• Project & change management: Plan and deliver system upgrades, data‑cleanup initiatives, and process changes; manage schedules, and stakeholder communications.
• Risk, compliance & controls: Ensure adherence to corporate policies, confidentiality, data privacy, and records‑retention requirements across the IP lifecycle.
• Insights & reporting: Build operational dashboards (e.g., cycle time, backlog, data‑quality KPIs, renewal status, cost drivers) to inform IP leadership.

Qualifications

• Experience: 6–8+ years in IP operations (in‑house and/or top law firm), spanning patents and trademarks; 3+ years hands‑on with Anaqua (AQX) including workflow configuration, reporting, and data stewardship.
• Problem solving & ownership: Operates with minimal direction; anticipates issues and drives resolution end‑to‑end.
• Project management: Proven track record leading cross‑functional initiatives.
• Communication: Exceptional written and verbal skills; can translate operational detail into concise, executive‑ready updates.
• Systems & data fluency: Strong with AQX imports/exports and validation; comfortable with Excel.
• Education & credentials: Bachelor’s degree; paralegal certificate or equivalent IP credential preferred; Lean/Six Sigma exposure a plus.

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Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’sEEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"