HR Technology Manager

Company

Puma Energy is a global integrated midstream and downstream oil company active in close to 45 countries. Formed in 1997 in Central America, Puma Energy has since expanded its activities worldwide, achieving rapid growth, diversification and product line development. The company directly manages over 8,500 employees. Headquartered in Singapore, it has regional hubs in Johannesburg (South Africa), San Juan (Puerto Rico), Brisbane (Australia), Tallinn (Estonia) and has recently setup a Global Delivery Centre in Mumbai (India).

Puma Energy’s core activities in the midstream sector include the supply, storage and transportation of petroleum products. Puma Energy’s downstream activities include the distribution, retail sales and wholesale of a wide range of refined products, with additional product offerings in the lubricants, bitumen, LPG and marine bunkering sectors.  Puma Energy’s activities are underpinned by investment in infrastructure, which optimises supply chain systems, capturing value as both asset owner and marketer of product. Puma Energy currently has a global network of over 2,000 retail service stations. Puma Energy also provides a robust platform for independent entrepreneurs to develop their businesses, by providing a viable alternative to traditional market supply sources.

Puma Processing Services LLP (PEPS) established in Year 2018, represents Puma Energy’s first captive off-shoring unit and is based in Mumbai, India. Total of [100+] employees are currently employed by PEPS and expected to be 210+ strong by end of FY 2019 and further expected to grow by 300 strong by end of FY 2020. PEPS provides the Puma Group a key advantage of centralising its core competency in services at one location and allows the group the ability to scale size to increase volumes in key areas. PEPS manages mid office and back office activities for Puma Businesses across all its business verticals like Retail, B2B, Aviation, and also enabling functions like IT & corporate. It serves countries part of Africa Continent, Middle East and Asia Pacific and further extends the support to group in Geneva for its core activities.

PEPS currently supports the Puma group through following main departments

1.            Finance

2.            Business Support Management (BSM)

3.            HRSS &

4.            IT

Main Purpose

The HRIS & Workday Integrations Lead will be responsible for leading the global HRIS function, overseeing the design, configuration, governance, support, and continuous improvement of Workday and related HR technologies across the organization.

This role will act as both a strategic and technical leader, managing HR systems operations, leading a team of HRIS analysts, and ensuring and developing scalable, secure, and efficient integration solutions between Workday and internal/external systems.

The role requires deep expertise in Workday architecture, integrations, security, reporting, and cross-functional HR technology delivery, while partnering closely with HR, Payroll, IT, Finance, and external vendors globally. The resource will be working closely on Puma projects and will be responsible for day to day sprint assignments for enhancements and projects. The resource will be key integrator between functional and technical aspects of system.

KEY RESPONSIBILITIES:

• Lead the design, development, and implementation of HRIS and Workday functionalities and integrations across multiple platforms.
• Collaborate with cross-functional teams including IT, HR, and external vendors to ensure seamless data flow and system interoperability.
• Troubleshoot and resolve system issues promptly to minimize disruption to HR operations, and data integrity.
• Manage the full lifecycle of HRIS projects including implementations, upgrades, and system integrations, from requirements gathering through deployment and post-launch support.
• Possess knowledge of Studio integrations
• Migrate integrations between tenants
• Help manage the integration deliverables associated with Workday implementation projects.
• Integration work stream lead on Workday projects
• Lead cross team enhancements to create new or modify existing Integrations
• Perform the assignments with minimal direction and oversight
• Convert and map data elements from/to Workday data sources
• Stay on top of industry trends, Workday Community, features and capabilities
• Develop and maintain comprehensive documentation for all integrations and processes, for new functionality or significant enhancements to existing functionality.
• Will be involved in hands-on Workday modules configuration and enhancements.
• Works to build relationships with cross-functional team members as needed to ensure successful implementations of company and department wide projects.
• Provide expert guidance and training to team members and stakeholders on HRIS and Workday integration best practices.
• Ensure compliance with industry standards and company policies related to HR data security and privacy.
• Monitor system performance and recommend continuous improvements to optimize integration efficiency.
• Manage the HRIS budget, including planning, forecasting, vendor cost management, and tracking execution against approved budgets. Monitor expenditures and ensure budget utilization aligns with business priorities and strategic initiatives.

Qualifications

• Bachelor’s degree in technical/computers or relevant field of study

• Minimum 6-8 years of Workday experience of which min 2 years of hands-on experience developing Workday Integrations, using at least 3 of the following technologies: Web Services (REST and/or SOAP), XML, XSLT, Workday Studio, Workday Cloud Connect

• Proven experience leading HRIS teams and global HR technology initiatives.

• Good experience in configuration of Tenant setup for Security and System

• Experience in software development, maintenance and project management of software systems;

• Demonstrated integration experience in Human Resources related domains, (Compensation, Payroll, Recruiting, etc.)

• Deep knowledge of service oriented architecture design principals, common ERP integration design patterns, in-depth knowledge of Workday's various integration technologies, Workday's Implementation methodology, and will combine those skills to deliver successful integration deployments.

• Excellent verbal and written communication skills including presentation skills

• Strong analytical thinking, organizational skills and attention to detail

• Demonstrated ability to manage details and priorities in a fast paced, intense Agile environment with weekly releases

• Shows initiative and is able to work independently with minimal supervision

• A quick learner and creative problem solver with a passion for solving tough problems

• Demonstrated ability to come up with new, innovative solutions.

Key Relationships

• Global Head of HR Operations & Digital Transformation
• Regional & Country HR Managers
• Head of Rewards
• Payroll & Benefit Partners
• IT Managers & Leaders
• Business Managers

Reporting Structure       

• Head – HR Technology