Executive Assistant (Fixed Term/Temp)

Who we are:

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

Visit gomotive.com to learn more.

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership. This role requires a high level of discretion, strong attention to detail, and the ability to operate effectively in a fast-paced, high-growth environment.

You will play a key role in enabling executive productivity and ensuring smooth day-to-day operations, while acting as a trusted partner to leadership.

• Manage and maintain executive calendars, including scheduling, prioritization, and coordination across stakeholders
• Anticipate executive needs and act ahead of requests, preparing materials and context in advance
• Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events
• Act as a primary point of contact between executives and internal/external stakeholders
• Coordinate across time zones and manage complex scheduling constraints with senior stakeholders 
• Manage high-priority and time-sensitive requests, exercising strong judgment and discretion
• Plan and execute team offsites, meetings, and events
• Support special projects and cross-functional initiatives as needed
• Maintain organizational documents such as org charts and distribution lists
• Uphold a high level of confidentiality and professionalism at all times

• Previous experience as an Executive Assistant, preferably in a fast-paced or startup environment
• Strong written and verbal communication skills
• Excellent time management and organizational abilities
• High attention to detail and ability to manage multiple priorities
• Comfortable working under pressure and adapting to changing priorities
• Ability to handle interruptions while maintaining focus and follow-through
• High level of discretion and confidentiality
• Proficiency in Microsoft Excel and PowerPoint
• Strong judgment and ability to prioritize effectively

Timings: US Pacific time - 7 AM (PT)  to 4 PM (PT)

Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives. 

Please review our Candidate Privacy Notice here.

UK Candidate Privacy Notice here.

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.