Executive Assistant - CEO’s Office

Executive Assistant - CEO’s Office (Bangalore | Full-time)
About Locus
Battle-tested in 350+ deployments across 30+ countries, Locus is an agentic Transportation Management System (TMS) for all-mile, all-channel logistics—trusted by enterprises like Unilever, Nestlé, and Siam Makro. We unify orders, capacity, and carrier networks into one living plan, aligning planning, execution, and settlement so promises become proof. Our AI co-pilots (with guardrails) surface risk early and recommend the next best move to protect SLAs and reduce empty miles.
In 2025, Locus joined the Ingka Group (IKEA Retail) family, marking a major milestone in our journey. Backed by the scale and strength of IKEA, we continue to operate independently while accelerating our mission to make global supply chains faster, smarter, and more sustainable.
Headquartered in Bangalore, with teams across the U.S., U.K., UAE, and Southeast Asia, Locus brings together engineers, designers, and problem-solvers united by one goal: reinvent how the world moves goods.
Role Overview
The Executive Assistant (EA) to the CEO is a high-trust, high-impact role at the center of Locus’ operating rhythm. You’ll run a world-class CEO office: protect focus, reduce decision latency, anticipate what’s coming next, and ensure key meetings, communications, and leadership moments are exceptionally prepared and smoothly executed.
This role is ideal for someone who combines sharp judgment, calm execution under pressure, and an obsession with structure—while operating with discretion and excellent stakeholder management across time zones.
Key Responsibilities
Executive Operations & Time Management

• Manage the CEO’s calendar end-to-end, including scheduling, reminders, and coordination across multiple time zones
• Prioritize meetings and protect CEO bandwidth by optimizing schedules and managing conflicts proactively
• Ensure all meetings are well-prepared with agendas, pre-reads, documents, and context
• Track tasks, action items, and follow-ups to ensure timely completion

Travel & Logistics Management

• Handle end-to-end travel planning including flights, hotels, visas, and ground transportation
• Manage expense tracking, bills, invoices, and reimbursements
• Ensure seamless execution of travel plans with contingency handling for last-minute changes

Stakeholder Management & Coordination

• Coordinate effectively with internal and external stakeholders
• Maintain strong relationships with senior leadership, EAs, and cross-functional teams
• Ensure smooth communication and alignment across teams

Leadership Cadence & Events

• Coordinate leadership meetings, All Hands, Town Halls, and key events
• Partner with internal teams (People, IT, Marketing, Facilities) for execution
• Manage logistics, vendors, and run-of-show for events

Operational Excellence

• Handle last-minute changes, cancellations, and urgent requests smoothly
• Maintain high levels of confidentiality and discretion at all times

Requirements

• 5–10+ years of experience as a Personal Assistant / Executive Assistant supporting senior leadership or CEOs
• Strong organizational and multitasking skills with the ability to manage competing priorities
• High attention to detail and strong execution capability
• Comfortable working across time zones and flexible with working hours
• Strong written and verbal communication skills
• Ability to handle pressure and stay calm in dynamic, fast-paced environments
• Proactive mindset with strong ownership and accountability

Good to Have

• Experience supporting founders or CEOs in high-growth environments
• Familiarity with tools like Google Calendar, Slack, and expense management tools
• Basic understanding of AI tools (e.g., ChatGPT) for productivity and workflow optimization

Key Traits

• Reliable and trustworthy
• Detail-oriented with strong organizational habits
• Highly responsive and available when needed
• Problem-solver with a “get things done” attitude

Why Join Us
You’ll work at the center of a high-growth, global organization shaping the future of logistics—operating alongside senior leadership and helping set the cadence for how Locus executes. We offer competitive compensation, comprehensive benefits, and an environment where operational excellence is valued and visible.
Locus is an equal opportunity employer committed to building a diverse and inclusive workplace.