Executive Admin Support

About Company:

A diversified Indian conglomerate with a long-standing legacy, the client operates across multiple industries including manufacturing, technology-driven services, healthcare, education, and consumer-focused businesses. With a strong emphasis on innovation, quality, and sustainable growth, the organization has built a robust presence in both domestic and international markets. It is known for ethical business practices, people-centric values, and a commitment to long-term value creation for stakeholders.

An Ideal Candidate:

Key Skills & Competencies

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Strong organizational and time-management skills

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High attention to detail and accuracy

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Proficiency in MS Office (Excel, PowerPoint, Outlook) and expense/invoice management systems

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Good communication and interpersonal skills

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Ability to handle confidential information with discretion

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Comfortable working in a fast-paced, matrixed corporate environment

Behavioural Attributes

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Professional, reliable, and service-oriented

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Proactive problem-solver

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Adaptable and able to manage changing priorities

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Collaborative and team-focused

Key Competencies:

Invoice & Expense Management

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Coordinate end-to-end invoice processing, including collection, verification, coding, and submission in line with company policies.

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Liaise with Finance, Procurement, and vendors to resolve discrepancies and ensure timely payments.

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Track expenses and maintain accurate records for audits and reporting.

Travel & Logistics Support

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Arrange domestic and international travel for senior leaders, including flights, hotels, visas (where applicable), and ground transportation.

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Manage travel budgets and ensure bookings are cost-effective and compliant with company policies.

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Handle itinerary changes, cancellations, and urgent travel-related issues.

Stakeholder Coordination

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Act as a point of contact between senior leaders and internal teams (Finance, HR, Admin, IT).

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Support smooth communication and follow-ups on routine administrative matters.

General Support

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Maintain confidentiality and professionalism while handling sensitive information.